Job Description

BGIS Global Integrated Solutions Canada – Sydney NSW

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Permanent

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Hybrid

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1mo ago , from BGIS Global Integrated Solutions Canada

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Asset and Planned Maintenance Coordinator - Berkshire Park, NSW

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Location: Berkshire Park, NSW
n Company: BGIS, Government-Aligned Client
n Employment Type: Full-Time, Permanent, Hybrid (1 Day WFH after probation)

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We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

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About BGIS

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BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

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Purpose of the Role

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BGIS is seeking a detail-oriented Asset and Planned Maintenance Coordinator to provide operational and compliance support for a major government office in Berkshire Park. Reporting directly to the Portfolio Compliance Manager, this client-facing role requires excellent organisational skills and the ability to manage high volumes of data, reporting, and asset information.

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You will work closely with senior executives, BGIS colleagues, and service providers, ensuring asset registers and maintenance schedules are accurate, up to date, and aligned with contractual and compliance requirements.

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This role is ideal for someone who thrives in a professional yet friendly environment, enjoys working independently, and values being part of a supportive, close-knit team.

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Key Responsibilities

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- Maintain and update asset registers and CMMS data
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- Coordinate planned preventative maintenance (PPM) schedules and vendor performance
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- Review PPM invoices and purchase orders for accuracy
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- Assist in preparing reports, audits, and compliance documentation
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- Support Facilities Managers and client representatives with contract and vendor administration
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- Participate in monthly reporting, compliance checks,



and process improvements
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- Foster positive working relationships with clients, subcontractors, and BGIS teams
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Education, Experience & Skills

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Essential

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- 3 years' experience in facilities, asset, or contract administration (all levels encouraged to apply)
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- Strong communication skills (both written and verbal)
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- Good organisational skills and ability to work in a high-volume workplace
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- Proficiency with Microsoft Office Suite (Excel essential)
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- Australian Citizenship or Residency
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Desirable

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- Previous experience with CMMS or asset management systems
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- Background in facilities management or property services
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- Ability to read and interpret service reports or technical documents
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Workplace Flexibility

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This role is based on-site in Berkshire Park, close to public transport, shops, and amenities. After training and probation, there is flexibility to work 1 day per week from home.

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Why Join BGIS?

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Key Benefits Include:

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- Excellent job security with a long-term government client
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- Recognised by WORK180 as a Top 5 Employer for career development opportunities
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- Winner of Inspiring Workplaces Award 2025
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- Work180's Most Improved Company for Gender Diversity 2024
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- Wellbeing benefits: EAP, flu vax vouchers, health insurance discounts
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- Inclusion & community programs: paid volunteer days, RAP commitments
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- Recognised as an AFR Best Place to Work 2025 (and 2024)
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- Spot recognition vouchers and $2,000 employee referral bonus.
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- Access to Flare for discounts across retailers, energy, utilities & much more!
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- Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers
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BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds.

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Eligibility

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Applicants must be an Australian Citizen or Permanent Resident.

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📌 Asset & Planned Maintenance Coordinator (New South Wales)
🏢 BGIS Global Integrated Solutions Canada
📍 New South Wales