Job Description

IBERDROLA AUSTRALIA SERVICES PTY LIMITED - Sydney NSW

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Job Type: Permanent position | Full time position

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Job Description

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Responsibilities Office operations and administration

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- o Manage the reception inbox and respond to general office enquiries.
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- o Coordinate deliveries, courier services and internal mail.
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- o Maintain office, meeting room and kitchen supply inventory levels.
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- Place weekly orders for kitchen supplies and stationery for the Sydney and Brisbane offices.
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- o Manage part of the office supplies budget.
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- o Create presentations and documents using Microsoft 365, including PowerPoint, Excel and Word.
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Facilities, events and workplace experience

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- o Ensure meeting rooms remain clean, tidy and ready for use.
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- o Submit and track maintenance requests for the Sydney and Brisbane offices with building management.
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- o Monitor facilities support tickets, respond promptly and ensure requests are resolved on time.
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- o Organise catering as required.
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- o Plan staff events in coordination with the Social Committees.
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Health, safety and security

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- o Organise e-waste collection for the Sydney and Brisbane offices.
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- o Manage fire warden and first-aid training schedules.
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- o Support the General Manager, Safety and Wellbeing in ensuring all offices meet applicable health and safety requirements.
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- o Issue, record and collect staff security passes for the Sydney and Brisbane offices.
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Executive and team support

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- o Provide executive assistance to the CEO.
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- o Arrange travel for the EGM and team members.
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- o Assist with general travel enquiries and elevate urgent travel matters to the Project Manager, People & Facilities.
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- o Coordinate itineraries and logistics for international visitors.
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- o Assist in welcoming and onboarding new employees at the Sydney office.
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Required qualifications

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A minimum of 5 years proven experience in executive assistance/admin/office assistant role

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Languages

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English (full professional competence)

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Skills

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Solid organisational, prioritisation and multitasking abilities

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High level of professionalism, confidentiality and communication Ability to work effectively in fast-paced environment Attention to detail, proactive problem solving and commitment to quality

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Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Preference may be given to candidates with the following: Candidates with a strong can-do attitude who are comfortable with the hands-on nature of the role

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Others

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Working in the office 5 days a week As a worker, you must comply so far as reasonably practicable, with any reasonable instruction that is given by Iberdrola Australia to comply with health and safety requirements.

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Availability to travel interstate and to rural locations.

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📌 Office Manager (New South Wales)
🏢 IBERDROLA AUSTRALIA SERVICES PTY
📍 New South Wales