Job Description

Accounts & Administration Coordinator (Maternity Leave Contract)

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Dynamic Catering Equipment is a leading supplier of commercial kitchen equipment, custom stainless steel fabrication, and project solutions across Australia. We are seeking an experienced and highly organised Accounts & Administration Coordinator to join our team on a fixed-term contract to cover maternity leave (12-18 months)

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This is a diverse role suited to someone who has strong accounting knowledge, excellent organisational skills, and the ability to manage multiple responsibilities within a busy office environment.

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Key Responsibilities

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Accounting & Finance

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- Accounts payable and accounts receivable
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- Payroll processing
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- Accounts reconciliations and general ledger maintenance
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- Preparation and lodgement of BAS
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- Intercompany reconciliations and transactions
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- Cash flow monitoring and payment scheduling
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- Liaising with external accountants for year-end financial statements and company tax returns
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- Preparing quotations for commercial kitchen equipment and projects
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- Assisting with project costing and management
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- Processing customer orders and send purchase orders to suppliers
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- Obtaining quotations from multiple suppliers and negotiating pricing to achieve the best value
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- Coordinating deliveries, and installation schedules
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- Liaising with suppliers to ensure timely delivery of goods
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- Maintaining project documentation and monitoring project progress
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Office Administration

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- Responding to customer enquiries via phone and email
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- Maintaining customer and supplier records
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- General office administration
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- Providing administrative support to management and the sales team
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About You

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- Minimum 3 years' experience in accounting and office administration
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- Experience with MYOB (essential)
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- Sound knowledge of payroll, BAS preparation, and GST
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- Experience with intercompany accounting and reconciliations
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- Solid Microsoft Excel and Office skills
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- Exceptional attention to detail with a high level of accuracy in financial and administrative work
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- Ability to work with precision when preparing quotes, processing invoices, payroll, and financial records
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- Strong analytical and problem-solving skills
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- Excellent communication and customer service skills
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- Outstanding organisational and time management skills, with the ability to manage multiple priorities and meet deadlines
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- A proactive attitude with the ability to work independently and take ownership of tasks
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- Experience in project administration or the construction/commercial equipment industry is highly regarded
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What We Offer

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- Supportive and friendly team environment
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- A varied role with responsibility across multiple areas of the business
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- On-the-job training and handover provided
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If you are a proactive, detail-oriented professional who enjoys working in a small business where no two days are the same, we'd love to hear from you.

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📌 Accounts & Administration Coordinator (Maternity Leave Contract) (Victoria)
🏢 seek.com.au
📍 Victoria