Job Description

Contracts Administrator – Commercial Construction

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Sydney / NSW | Full-time

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Daily, hands-on Procore experience is mandatory

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Applicants without full Procore exposure will not be considered

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PLEASE READ BEFORE APPLYING

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This role is for an experienced Commercial Contracts Administrator who uses Procore daily and can operate independently from day one.

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If you have:

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- "Some exposure" to Procore
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- Only uploaded documents
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- Used Procore occasionally
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- Worked alongside someone else who used Procore
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Do not apply.

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THE ROLE

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We are a growing commercial construction business delivering multiple projects across NSW. We are seeking a fully competent Contracts Administrator who can take ownership of the commercial function and support a Senior Project Manager without hand-holding.

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This is not a junior role and not a learning role.

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KEY RESPONSIBILITIES

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You will be responsible for:

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- End-to-end subcontract and supplier administration
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- Procurement planning and execution
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- Preparing, issuing, and managing subcontracts and purchase orders
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- Managing RFIs and variations from start to finish
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- Maintaining accurate cost reports and commercial registers
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- Supporting progress claims and payment schedules
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- Daily use of Procore, including:n n
- RFIs
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- Variations
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- Commitments
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- Document control
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- Registers
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- Workflows and approvals
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- Liaising directly with subcontractors, suppliers, and consultants
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- Supporting the Senior Project Manager with commercial risk and margin protection
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You must be comfortable working with minimal supervision.

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NON-NEGOTIABLE REQUIREMENTS

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You must have:

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- Proven experience as a Contracts Administrator on commercial construction projects
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- Daily, hands-on use of Procore in a CA capacity
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- Full exposure to Procore modules relevant to contract administration
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- Experience independently managing procurement, RFIs, and variations
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- Strong understanding of cost control and margin protection
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- Confidence dealing directly with subcontractors and consultants
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If you require training to perform the above, this role is not suitable.

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WHAT THIS ROLE IS NOT

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This position is not suitable for:

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- Assistant or junior Contract Administrators
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- Project Administrators
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- Candidates transitioning from bookkeeping or admin roles
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- Residential-only backgrounds
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- Candidates with limited or observational Procore experience
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We are looking for someone who can operate immediately, not grow into the role.

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WHAT WE OFFER

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- $145,000 – $170,000 + super, based on experience
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- Real autonomy and responsibility
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- Direct access to senior leadership
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- A structured business investing in systems and delivery
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- Long-term opportunity for the right candidate
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FINAL NOTE

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This role will not suit everyone — and that is intentional.

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We are building a responsible commercial operation and require someone who can keep pace immediately.

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📌 SENIOR CONTRACT ADMINISTRATOR (Hatfield)
🏢 Westpoint Group
📍 Hatfield