Job Description

Contracts Administrator / Procurement Coordinator

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About the Role
n Reporting directly to the Residential Project Manager, you will be responsible for coordinating the pre-construction and procurement process to ensure projects are fully prepared before construction commences.

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You will become the central point of coordination between estimating, procurement, subcontractors, suppliers and project delivery, ensuring every project is set up for success.

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This is not a purely administrative role. We are looking for someone who enjoys taking ownership, solving problems and driving projects forward.

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Key Responsibilities

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- Prepare and issue subcontractor tender packages.
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- Obtain and evaluate subcontractor quotations.
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- Negotiate pricing and scope with trades and suppliers.
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- Prepare subcontract agreements and purchase orders.
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- Coordinate long lead-time materials.
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- Build and maintain strong supplier and subcontractor relationships.
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- Contract Administration
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- Assist with project budgets and cost tracking.
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- Prepare and administer subcontract agreements.
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- Manage project documentation and contract registers.
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- Process subcontract variations.
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- Maintain procurement and contract records.
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- Assist with project forecasting and cost reporting.
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- Project Coordination
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- Support Project Managers with project mobilisation.
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- Coordinate client selections and approvals.
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- Monitor procurement milestones.
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- Track outstanding information required prior to construction.
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- Assist in maintaining project programmes.
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- Ensure projects transition smoothly from estimating into construction.




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- Project Cost Control
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- Assist in preparing and maintaining project budgets.
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- Monitor subcontract commitments and purchase orders against project budgets.
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- Maintain cost tracking throughout the life of each project.
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- Process and track subcontractor variations.
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- Identify procurement or budget risks and bring them to the attention of the Project Manager and General Manager.
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- Assist with forecasting committed costs and cashflow for active projects.
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- Support the preparation of progress claims by ensuring procurement and cost information is accurate and up to date.
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What Success Looks Like

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Within your first 12 months you will:

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- Successfully coordinate procurement for multiple residential projects simultaneously.
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- Ensure projects commence with trades, purchase orders and materials in place.
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- Improve procurement efficiency and reduce delays.
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- Maintain accurate contract and procurement documentation.
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- Become a trusted resource for both our Project Manager and General Manager.
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About You
n You are reliable, skilled, and take pride in delivering high-quality work. You understand the expectations of commercial clients and are confident working in occupied environments where presentation,



communication, and efficiency matter.

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Why Join Anchor?

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- Be part of a growing and ambitious construction company.
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- Work on high-end residential projects across South East Queensland.
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- Join a supportive and collaborative team.
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- Opportunity to grow your career as the business expands.
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- Competitive salary package based on experience.
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- Long-term career progression into senior project delivery or commercial management.
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If you're passionate about construction, enjoy bringing structure to complex projects and want to be part of a business with exciting growth plans, we'd love to hear from you.

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About us
n Anchor Building Services is a Queensland-based construction company specialising in high-end residential construction and commercial projects. We pride ourselves on delivering exceptional workmanship, strong client relationships and a proactive, solutions-focused approach.

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As our residential division continues to grow, we are seeking an organised and motivated Contracts Administrator / Procurement Coordinator to join our team and play a key role in delivering premium residential projects.

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This is an excellent opportunity for someone looking to become an integral part of a growing business where your contribution will have a direct impact on the success of our projects.

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📌 Contracts Administrator / Procurement Coordinator (Queensland)
🏢 Anchor Building Services
📍 Queensland