Job Description

Location: Underwood, QLD
n Employment Type: Full-Time
n Reports To: HR & Administrative Coordinator

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About PharmaCrop

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PharmaCrop is a dynamic and growing organisation committed to excellence in operations, people management, and compliance. We are seeking a highly organised, proactive, and professional HR & Executive Administration Assistant to support our senior leadership team and contribute to the efficient operation of the business.

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About the Role

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This is a key support role that works closely with the Managing Director, senior management, and the HR & Administrative Coordinator. The position is responsible for coordinating executive schedules, managing administrative activities, supporting HR administration, and ensuring the smooth day-to-day operation of the office.

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The successful candidate will be highly organised, able to anticipate needs, manage multiple priorities, and maintain confidentiality while interacting with employees, stakeholders, and senior leaders.

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Key Responsibilities

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Executive & Senior Management Support

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- Manage and coordinate calendars for the Managing Director and senior leadership team.
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- Schedule meetings, appointments, and business engagements.
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- Coordinate meeting logistics, agendas, and meeting minutes.
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- Track action items and follow up on outstanding tasks.
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- Prepare presentations, reports, correspondence, and business documents.
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- Arrange travel, accommodation, and itinerary management.
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- Act as a professional point of contact for internal and external stakeholders.
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HR Support

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- Assist with recruitment activities, including advertising roles, scheduling interviews, and communicating with candidates.
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- Prepare employment contracts, onboarding documentation, and employee correspondence.
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- Maintain employee records and HR databases.
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- Coordinate employee inductions and onboarding activities.
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- Monitor training records, licences, and compliance documentation.
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- Support employee engagement initiatives and HR projects.
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Administrative & Office Support

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- Maintain office filing systems and records.
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- Manage office supplies, stationery, and equipment requirements.
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- Coordinate maintenance requests and service providers.
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- Assist with company events, meetings, and corporate functions.
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- Support document control and record management activities.
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Coordination & Project Support

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- Assist in coordinating projects and business initiatives.
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- Monitor deadlines and follow up with relevant departments.
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- Prepare status reports and maintain project documentation.
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- Liaise with various departments to ensure effective communication and workflow.
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About You

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Essential Requirements

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- Minimum 2 years' experience in administration, executive assistance, HR administration, or a similar support role.
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- Exceptional organisational and time-management skills.
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- Advanced Microsoft Office skills, particularly Outlook, Word, Excel, PowerPoint, and Teams.
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- Excellent written and verbal communication skills.
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- Ability to manage competing priorities and meet deadlines.
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- High level of professionalism, discretion, and confidentiality.
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- Strong attention to detail and problem-solving skills.
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Desirable

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- Qualification in Business Administration, Human Resources, or a related discipline.
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- Previous experience supporting senior executives or leadership teams.
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- Experience within a regulated industry.
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What We Offer

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- Opportunity to work directly with senior leadership.
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- Exposure to strategic business and HR operations.
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- Supportive and cooperative workplace culture.
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- Professional development and growth opportunities opportunities.
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- Diverse and engaging role with broad organisational exposure.
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📌 HR & Executive Administration Assistant (Queensland)
🏢 PharmaCrop
📍 Queensland