Job Description

(Full-time | Local role | Home every night)

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KAEFER Integrated Services is currently recruiting an experienced Site Administratorto join our team at a flagship gold and copper operation located in Orange, NSW. With a 35+ year reserve life, cutting‐edge infrastructure and major expansion projects underway, this offers long-term stability and the chance to work at one of Australia's most technically advanced mining operations.

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Who We're Looking For

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As the Site Administrator, you will be a key support to site operations, ensuring smooth and efficient administrative, payroll, mobilisation, and office support across the site. This role requires a proactive and highly organised individual who can prioritise tasks in a quick‐paced environment while maintaining accuracy and professionalism.

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Your responsibilities will span across document control, procurement and finance support, compliance administration, reporting, and assistance with daily operational requirements.

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Key Responsibilities

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- Coordinate stationery, office supplies, printing and office equipment
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- Support travel, accommodation, meetings and logistics coordination
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- Coordinate, order, and distribute PPE for site personnel
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- Manage KAEFER site compliance including profile updates and certificate uploads
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- Assist with payroll inputs, timesheet checks and workforce planning data
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- Assist finance processes including invoice reconciliation, data entry, PO processing and ESKER approvals
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- Support procurement including creating purchase requisitions and tracking orders
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- Provide ad-hoc support to operations, contributing to a positive and collaborative work environment
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What You'll Bring

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- 2–3 years' experience in a similar administration role, site-based or contract support role
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- Strong attention to detail and accuracy particularly with financial or contractual data
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- Excellent communication and customer service skills with the ability to liaise with internal and external stakeholders
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- Strong written communication and confidence managing technical documentation
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- Ability to multitask, prioritise and meet deadlines in a dynamic environment
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- Ability to work both independently and collaboratively
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- Valid driver's licence
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- High level of professionalism, integrity and confidentiality
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- Certificate III or IV in Business Administration, Leadership, or similar
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- Experience with procurement or financial systems (e.g., SAP, Pronto, JDE, Esker or similar)
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- Exposure to mining, construction or industrial services environments
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Why KAEFER?

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- Competitive remuneration
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- Long‐term project at a world‐class mining operation
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- Supportive, team‐focused work environment with strong leadership
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- Access to employee benefits and development pathways
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- Be part of a global organisation with over 30,000 employees worldwide
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- Stability, consistency and a respected brand in the mining and industrial services sector
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If you're an experienced Administration Officer looking for stability, strong career pathways, and the opportunity to support operations at one of NSW's premier mining sites, we'd love to hear from you.

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KAEFER Integrated Services is an equal opportunity employer and strongly encourages women and Indigenous Australians to apply.

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📌 Site Administrator (Orange)
🏢 Kaefer
📍 Orange