Job Description

Business Development Support Administrator

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Join a Team That Values Precision, Initiative, and People

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JC Civil Projects is looking for a Business Development Support Administrator to join our team on a part time basis, working from our Maroochydore head office.

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We're a professional services firm specialising in cost estimating, bid writing, project engineering and management — and we're looking for someone to support our business development and proposal function.

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This is a fantastic opportunity for someone with strong written English, a sharp eye for detail, and a genuine interest in supporting business development and proposals within a professional services environment.

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About the Role

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Working closely with our Administration Manager, Senior Leadership, Estimators, and Bid Team, you'll play a key supporting role in keeping our proposals, documentation, and CRM systems accurate, on-brand, and delivered on time. No two days will look the same — you'll be juggling proposal support, CRM and pipeline management, and general administrative coordination.

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What You'll Be Doing

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Business Development & Proposal Support

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Preparing and updating staff CVs and project profiles to company templates

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Logging new sales leads and Expressions of Interest (EOIs) in the CRM

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Managing post-submission proposal follow-up and tracking client feedback

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Maintaining the client database and CRM records

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Monitoring tender portals (QTenders, Austender, TenderLink, VendorPanel and others) for relevant opportunities

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Producing BD and sales reports on pipeline value and won/lost outcomes

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Coordinating and minuting the weekly BD meeting

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Administrative Coordination

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Actioning compliance certificate renewal uploads

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Entering new contacts and companies into the CRM (Productive)

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Coordinating client events and logistics

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Providing leave coverage for other administrators

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Supporting other departments with general admin tasks as needed

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What We're Looking For

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A positive attitude, eagerness to learn, and strong work ethic

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Excellent written English and attention to detail — document preparation and formatting is core to this role

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Proficiency in Microsoft Office (Word, Excel, Outlook), with the ability to apply and maintain brand templates

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Strong organisational skills and the ability to manage competing deadlines

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A proactive, professional communication style, comfortable following up with internal and external contacts

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Why Join Us?

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Part-time role based at our Maroochydore head office

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Supportive, collaborative team environment

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Variety across BD, proposals, and admin — no two days the same

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Be part of a growing professional services business, supporting cost estimating, bid writing, project engineering and management teams

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📌 Business Development Support Administrator (Queensland)
🏢 JC Civil Projects
📍 Queensland