Job Description

Practice & Operations Manager | Solara Dermatology, Eastwood

n

Part-time (0.5 FTE) | $45–50 per hour | Eastwood, Adelaide

n

Solara Dermatology is a new specialist dermatology and laser practice opening in a beautiful, purpose-built facility in Eastwood. We're looking for an experienced Practice & Operations Manager to take ownership of the practice's operations, finance, HR and compliance - working closely with our Principal Dermatologist to build a growing private practice from the ground up.

n

This is a rare chance to shape practice systems and culture from day one, with real scope to grow into a senior operational leadership role as Solara expands. Initially you'll play a hands-on role at reception while we build our team, before transitioning into full financial, HR and business management.

n

If you're an experienced practice manager who thrives on building systems, solving problems independently, and working closely with a specialist clinician, we'd love to hear from you.

n

Key responsibilities

n

Practice operations: managing efficient clinic workflow, staff rostering and leave management, facility management, co-ordinating with contractors and service providers, maintaining equipment servicing schedules, and continuous improvement of practice systems

n

Financial administration & payroll: processing payroll, timesheets and leave, superannuation, accounts payable/receivable, banking and invoice processing, financial reporting for the Practice Principal, liaison with the practice accountant and bookkeeper, and preparing documentation for BAS, payroll tax and end-of-year reporting

n

Human resources: recruitment support, employment documentation, staff onboarding, performance review coordination, training records and staff wellbeing

n

Patient services & reception: Assuming leadership of the front-of-house experience, including manning phones, appointment scheduling, Medicare and private billing,



EFTPOS reconciliation, co-ordinating patient recalls, waitlist management and patient feedback/complaints. Initially this will be a significant part of the role while the practice is becoming established but will decrease as the practice grows and dedicated reception staff are appointed.

n

Governance, compliance & technology: auditing of practice policies, WHS, incident reporting and management, maintaining equipment servicing records, insurance renewals, Xestro administration and coordination of IT providers

n

Business development & executive support: marketing coordination, updating practice website, referral network support, maintaining supplier relationships, business reporting, CPD/conference administration, executive support to the Practice Principal, and special projects as required

n

Previous experience managing a medical or specialist practice

n

Significant financial administration and payroll experience

n

Excellent organisational and communication skills

n

High level computer literacy

n

Ability to work independently

n

Exceptional attention to detail

n

Experience in dermatology, plastic surgery or cosmetic medicine

n

Experience with Xestro (or similar practice software such Genie or Gentu)

n

Knowledge of Medicare and private billing

n

Experience with payroll systems

n

HR and recruitment experience

n

Interest in business growth and continuous self-improvement

n

What we're offering

n

$45–50 per hour, 0.5 FTE: Monday afternoon plus two full days (specific days negotiable)

n

A beautiful, purpose-built facility: modern, well-designed, and a lovely place to work

n

Opportunity to take ownership across managing finance, HR and operations

n

An integral role in shaping how Solara Dermatology operates

n

Room to grow into a senior operational leadership position as the practice expands

n

A close working relationship with the Principal Dermatologist and a small founding team

#J-18808-Ljbffr

📌 Practice & Operations Manager (South Australia)
🏢 @
📍 South Australia