Job Description

Target Business Services

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Location: Unit 9, 2 Southridge St, Eastern Creek NSW 2766

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Salary: $100,000 plus 12% Superannuation

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Position: Full time, Permanent

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Our client, Creative 16 Pty Ltd operates the Zip Solar brand and provides end-to-end solar and battery storage solutions across Australia — including design, equipment procurement, installation coordination, grid connection and regulatory compliance.

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Due to growing customer demand, the business is expanding its project portfolio and needs a skilled Project Administrator to support multiple concurrent residential and commercial projects from the Eastern Creek office.

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The Project Administrator will support project teams to ensure projects are delivered on time, within quality standards and in compliance with industry and electrical regulations.

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This role is essential to maintaining accurate project documentation, coordinating resources, facilitating stakeholder communication, and keeping installation schedules on track as project volumes increase.

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Your ability to anticipate potential issues and proactively address them will be essential in maintaining project timelines and ensuring client satisfaction.

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Minimum Requirements

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- AQF Associate Degree, Advanced Diploma or Diploma. At least three years of relevant experience may substitute for the formal qualifications.
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- Minimum 3 years of full time relevant experience in project administration, coordination or similar roles (renewable energy, solar installation, construction, engineering services or related industries preferred).
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- Proven experience supporting project teams with scheduling, documentation management and stakeholder communication.
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What you will be responsible for

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- Coordinate administrative aspects of solar and battery installation projects to support timely delivery.
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- Maintain and control comprehensive project records (technical documentation, permits, approvals, compliance files).
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- Assist in the development, implementation and monitoring of project schedules and milestones.
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- Prepare routine project status reports and documentation for management review.
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- Liaise with project managers, engineers, installation teams, accredited electricians, suppliers, network providers and clients to facilitate smooth project delivery.
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- Coordinate materials procurement schedules, contractor availability and equipment deliveries.
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- Monitor project progress and identify scheduling conflicts or risks; escalation issues for timely resolution.
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- Assist with quality assurance checks and ensure project activities meet regulatory, safety and electrical compliance requirements.
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- Ensure project records in internal systems are accurate and current.
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- Assist with project close-out, completion reporting and handover documentation.
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- Track and help report project expenditures and variations; support budget monitoring.
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- Prepare and process project-related paperwork, including permits, compliance submissions and close-out documentation.
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- Contribute to continuous improvement initiatives across the project management team.
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Skills, experience and attributes

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- Strong organizational and multitasking abilities.
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- Excellent verbal and written communication skills.
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- Proficiency with project administration tools and scheduling systems is desirable.
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- Ability to work independently and as part of a team.
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- High attention to detail and problem-solving skills.
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- Knowledge of the solar industry, grid connection processes or rebate/compliance documentation is advantageous but not essential.
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Please note only short-listed candidates will be contacted and your application will be treated as strictly confidential.

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Also, you must have work rights in Australia.

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📌 Project Administrator (New South Wales)
🏢 Rashi Joshi
📍 New South Wales