Job Description

Office Administrator (Casual) – Southbank, Melbourne VIC 3006

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Office Administrator (Casual) – Southbank, Melbourne VIC 3006

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Total Metering Services Pty Ltd (TMS) is a national metering services provider supporting Australia's electricity distribution and metering infrastructure.

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We are seeking an experienced and highly organised Office Administrator to join our clients Deployment Operations team based in Southbank, Melbourne VIC 3006.

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Reporting to the TMS Planning & Performance Manager, you will play a key role in supporting the coordination of field operations, maintaining accurate records, and providing high-level administrative and data support to ensure the efficient delivery of operational activities and adherence to scheduling compliance.

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This is a casual contract position, working Monday to Friday, 9:00 am to 5:00 pm, until 20 October 2026, with a strong possibility of extension based on business requirements and performance.

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About the Role

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As the Office Administrator, you will provide comprehensive administrative support with a strong focus on data accuracy, reporting, scheduling support, and stakeholder communication. This role is ideal for someone who is highly organised, detail-oriented, confident using Microsoft Excel, and able to manage multiple priorities in a rapid-paced operational environment.

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Key Responsibilities

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- Provide day-to-day administrative support to our client's Deployment Operations team and the Planning & Performance Manager.
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- Maintain and update Excel spreadsheets, trackers, and operational reports with a high level of accuracy.
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- Perform data entry, data validation, data cleansing,



and basic data analysis to support operational and scheduling requirements.
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- Assist with the scheduling and coordination of field works, including updating internal systems.
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- Liaise with internal stakeholders, including field technicians, supervisors, and managers.
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- Maintain accurate electronic records and document management systems.
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- Support the preparation of reports and operational documentation.
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About You

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You will ideally have:

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- Previous experience in an Office Administrator or similar administrative role.
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- Basic to intermediate Microsoft Excel skills, including experience working with spreadsheets and formulas.
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- High attention to detail and a commitment to data accuracy.
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- Excellent organisational and time management skills.
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- Strong written and verbal communication skills.
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- The ability to manage competing priorities and consistently meet deadlines.
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- Experience in basic data analysis or reporting (highly desirable).
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- Experience in scheduling, work coordination, project administration, or scheduling optimisation (highly regarded).
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- Experience within utilities, construction, engineering, infrastructure, or other field-based operational environments will be advantageous but is not essential.
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What We Offer

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- Supportive and collaborative team environment.
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- Opportunity to gain valuable experience within a national organisation supporting critical infrastructure.
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- Potential for employment extension based on business needs and individual performance.
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Please note that only shortlisted applicants will be contacted.

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📌 Office Administrator (Casual) - Southbank, Melbourne VIC 3006 (Victoria)
🏢 Total Metering Services
📍 Victoria