Job Description

We are seeking a detail-oriented and proactive Accounts Payable Officer to join our Finance team on a part-time basis (30 hours per week). This is an excellent opportunity for a finance skilled who enjoys working in a fast-paced retail environment and takes pride in accuracy, problem-solving, and delivering outstanding service to internal and external stakeholders.

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Reporting to the Finance Manager, you will play a critical role in ensuring the timely and accurate processing of supplier payments, bank reconciliations, and financial controls that support our stores, suppliers, and operational teams.

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About the Role

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As our Accounts Payable Officer, you will be responsible for managing high-volume accounts payable transactions, maintaining strong supplier relationships, supporting banking and reconciliation activities, and ensuring compliance with company policies and Australian financial requirements.

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Key Responsibilities

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Accounts Payable & Payment Processing

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- Process high volumes of supplier invoices accurately and efficiently.
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- Perform three-way matching of invoices, purchase orders, and delivery documentation.
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- Verify pricing, quantities, freight charges, and GST accuracy.
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- Allocate invoices to the correct general ledger accounts and cost centres.
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- Prepare and process weekly and monthly supplier payment runs.
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- Ensure supplier payments are made accurately and in accordance with agreed trading terms.
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- Complete bank reconciliations accurately and within required timeframes.
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Banking, Reconciliations & Controls

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- Complete month-end reconciliations within prescribed deadlines.
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- Prepare weekly bank audit reports and investigate banking discrepancies.
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- Identify and assist in preventing fraudulent activity relating to sales payments and banking transactions.
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- Maintain accurate financial records and support strong internal controls.
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- Ensure compliance with company financial policies and procedures.
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- Assist with internal and external audit requirements.
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Supplier & Operational Support

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- Liaise with local and international suppliers regarding invoices, statements, and payment queries.
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- Reconcile supplier statements and resolve discrepancies promptly.
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- Work closely with procurement, inventory, logistics, and warehouse teams to resolve invoice and delivery issues.
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- Support retail stores with POS banking and transaction enquiries.
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- Assist with landed cost calculations, including freight, duties, and customs charges.
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- Support supplier rebate and consignment stock processes where applicable.
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Systems, Reporting & Continuous Improvement

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- Assist in resolving system and banking integration issues in conjunction with the IT team.
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- Maintain accurate accounts payable records and documentation.
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- Prepare finance reports including aged payables and banking audit reporting.
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- Identify opportunities to improve processes, efficiency, accuracy, and financial controls.
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- Provide general finance and administrative support as required.
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About You

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Essential Skills & Experience

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- Previous experience in an Accounts Payable, Finance Operations, or similar finance role.
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- Strong understanding of bank reconciliations and financial controls.
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- Experience processing high volumes of transactions while meeting deadlines.
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- Sound knowledge of GST and Australian accounts payable practices.
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- Excellent attention to detail and accuracy.
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- Strong communication and stakeholder management skills.
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- Proven problem-solving abilities and experience investigating discrepancies.
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- Intermediate to advanced Microsoft Excel skills.
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- Experience using accounting or finance systems.
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Desirable

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- Experience within a retail, furniture, or consumer goods environment.
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- Experience dealing with overseas suppliers and foreign currency transactions.
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- Exposure to ERP, POS, or retail accounting systems.
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- Understanding of cash handling controls and banking audit processes.
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- Qualifications in Accounting, Finance, Bookkeeping, or a related discipline.
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If you are a motivated Accounts Payable professional who enjoys working in a fast-paced environment and values accuracy, teamwork, and continuous improvement, we'd love to hear from you.

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📌 Accounts Payable Officer (Williamstown)
🏢 Focus On Furniture
📍 Williamstown