Job Description

Conquest is a private equity real estate firm with holdings in both Sydney, Australia and London, UK.

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With 21 years of experience delivering institutional real estate across three core sectors—Residential, Retail and Hotels—the firm is strategically positioned to capitalise on opportunities in both markets.

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Having grown to $1.8B in AUM by operating through its balance sheet over the past two decades, Conquest is now collaborating with institutional capital to unlock opportunities within its core markets.

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We are seeking an organised, proactive and capable Executive Assistant (EA) to support our COO - 100% in office, in the office:

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Key Responsibilities

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- Deliver sophisticated executive and administrative support, navigating complex priorities in a fast-paced setting to enable strategic focus for the COO
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- Exhibit advanced time management capabilities, thriving under deadline pressures while adeptly juggling multiple high-priority initiatives
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- Demonstrate exceptional administrative and organisational prowess, including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) to streamline workflows and enhance productivity
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- Foster superior communication and stakeholder engagement skills, building and maintaining relationships with senior executives, board members, investors, and external partners
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- Provide proactive diary management, optimising schedules to align with business objectives and executive availability
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- Arrange intricate domestic and international travel itineraries, including accommodations, visas, and contingency planning to ensure uninterrupted executive mobility
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- Undertake ad-hoc strategic tasks as directed by the COO or ELT team, adapting swiftly to evolving demands
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- Serve as the primary liaison for internal and external stakeholders, projecting a polished, professional interface that reflects organisational excellence
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- Accurately capture meeting minutes, disseminate key insights, and track action items to drive accountability and timely deliverables
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- Oversee the progression of ongoing initiatives, ensuring alignment with strategic goals and resolution of dependencies
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- Efficiently manage information requests from diverse stakeholders, providing a responsive and authoritative first point of contact
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- Dynamically handle fluid calendars by negotiating appointments, resolving conflicts, and assembling comprehensive supporting materials
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- Facilitate impactful meetings through agenda development, confidential minute-taking, distribution, and rigorous follow-up on action items
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- Draft and refine executive correspondence, briefing materials, reports, and presentations with precision and insight
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- Conduct targeted research, synthesise findings, and deliver actionable intelligence to inform executive strategies
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- Evaluate, prioritise, and respond to incoming correspondence, monitoring follow-through to mitigate risks and capitalise on opportunities
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- Compile and analyse data for administrative and financial reporting, supporting informed decision-making at the executive level
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- Collaborate across teams to achieve collective objectives, contributing expertise and initiative as needed
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- Safeguard sensitive information with unwavering confidentiality, adhering to ethical and legal standards essential for C-Suite operations
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Essential Qualifications and Attributes

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- At least 5 years of progressive experience in a senior executive assistant role, ideally supporting C-level finance or leadership functions
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- Proven track record of delivering results within stringent timelines while handling confidential and proprietary information with integrity
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- Impeccable personal presentation that embodies professionalism and aligns with the organisation's core values and executive ethos
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- Superior digital literacy, with expert-level skills in Microsoft Word, Excel, and Outlook, enabling data manipulation, financial modelling support, and seamless collaboration
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- Self-motivated and resilient, with a proactive mindset, reliability, and diplomatic finesse in high-pressure scenarios
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- Articulate verbal communication abilities, adept at conveying directives and fostering consensus among senior internal and external stakeholders
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- Highly refined organisational acumen, ensuring meticulous coordination of complex priorities
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- Adaptable and resilient, capable of pivoting to accommodate shifting workloads and strategic imperatives
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- Keen attention to detail, minimising errors in critical executive deliverables
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- Autonomous in execution, yet collaborative in approach, recognising the value of team alignment for optimal outcomes
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- Exemplary written communication skills, crafting clear, concise, and persuasive content for executive audiences
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- Unwavering loyalty and commitment to confidentiality, essential for trusted C‐Suite advisory support
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Only shortlisted candidates will be contacted.

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📌 Executive Assistant (EA) (Burwood)
🏢 Conquest
📍 Burwood