Job Description

This role requires the candidate to work on-site in Papua New Guinea.

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Client Overview

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Our client is a rapidly growing mining company focused on the redevelopment and operation of a major gold mining project in Papua New Guinea. With a strong commitment to operational excellence, sustainable mining practices, and long-term resource development, the company is investing significantly in modernizing its mining operations, strengthening its supply chain capabilities, and building a high-performing procurement organization to support expanding production activities.

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Operating across multiple locations including corporate, logistics, and remote mine-site operations, the organization places strong emphasis on governance, procurement compliance, operational efficiency, and uninterrupted supply to support safe and cost-effective mining operations.

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Job Role

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The Procurement Coordinator plays a critical role in coordinating the end-to-end procurement process to ensure goods, equipment, materials, and services are sourced, purchased, and delivered efficiently while complying with approved budgets, procurement policies, and governance standards.

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Working closely with operations, logistics, warehouse teams, finance, and suppliers, this role supports uninterrupted supply to mining operations through effective purchasing, supplier coordination, logistics management, and procurement administration.

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Two Procurement Coordinators will operate as an integrated procurement team, supporting seamless procurement activities between the corporate procurement office, the logistics hub, and the remote mining operation.

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Key Responsibilities

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- Coordinate the complete procurement lifecycle from purchase requisition through purchase order issuance, delivery, receipt,



and close-out.
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- Review purchase requisitions to ensure completeness, accuracy, and compliance with procurement policies.
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- Source competitive quotations from approved suppliers and conduct market comparisons to achieve value for money.
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- Support commercial negotiations involving pricing, delivery schedules, and supplier terms.
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- Raise, manage, and monitor Purchase Orders using the company's ERP and procurement systems.
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- Track supplier progress and expedite critical procurement activities to minimize operational delays.
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- Coordinate Purchase Order amendments and ensure procurement documentation remains accurate and complete.
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- Build and maintain strong relationships with suppliers, contractors, freight providers, and service vendors.
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- Coordinate supplier onboarding, qualification processes, and supplier performance monitoring.
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- Resolve supplier issues relating to quality, delivery performance, invoicing, and contractual compliance.
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- Coordinate logistics activities including shipment scheduling, freight prioritization, customs documentation, import coordination, and delivery tracking.
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- Collaborate with warehouse and operations teams to monitor inventory levels, identify critical stock shortages, and support replenishment planning.
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- Assist Finance by matching Purchase Orders, invoices,



and goods receipt documentation while resolving invoice discrepancies.
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- Maintain procurement records, prepare procurement reports, and support internal and external procurement audits.
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- Identify opportunities to improve procurement processes, operational efficiency, supplier performance, and cost effectiveness.
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Candidate Requirements

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- Diploma or Bachelor's degree in Procurement, Supply Chain Management, Business, Commerce, or a related discipline.
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- Minimum 3-5 years of procurement experience, preferably within mining, construction, heavy industry, manufacturing, or other operational environments.
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- Strong understanding of end-to-end procurement processes, purchasing administration, supplier management, and procurement governance.
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- Experience using ERP procurement systems and Microsoft Office applications.
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- Strong commercial awareness with negotiation and supplier relationship management capabilities.
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- Experience coordinating logistics, freight, inventory replenishment, or import/export activities is highly advantageous.
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- Contract administration or procurement certification (such as CIPS) is considered an advantage.
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- Excellent organizational, planning, analytical, and problem-solving skills with strong attention to detail.
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- High level of integrity and commitment to procurement compliance and governance standards.
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- Ability to manage multiple priorities while working effectively in fast-paced and remote operational environments.
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- Strong written and verbal communication skills with the ability to collaborate effectively across operations, logistics, finance, and external suppliers.
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- Skilled working proficiency in English is required.
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📌 Procurement Coordinator (Mining) (Queensland)
🏢 MatchaTalent
📍 Queensland