Executive Assistant to CEO

Private Office | High-Trust, Fast-Paced Environment

Melbourne CBD | Parking Provided | $120,000–$150,000 + super

This is not a conventional corporate Executive Assistant position.

We are seeking an exceptional, highly experienced EA to support a successful and extremely busy CEO operating in a fast-moving, entrepreneurial environment with significant international interests.

The CEO travels internationally on a frequent basis. You will be based in the Melbourne CBD, with parking provided, and will be the person who keeps everything moving while he is here, overseas and operating across different time zones.

The right person will understand that outstanding executive support is ultimately about service, anticipation and absolute reliability.

You will be two steps ahead — thinking about what the CEO will need before he asks, following through on every commitment, chasing outstanding matters and ensuring that nothing falls between the cracks.

The role

You will take complete ownership of the CEO's day-to-day executive support, including:

- Complex diary, meeting and appointment management

- Coordinating an exceptionally busy and constantly changing schedule

- Managing communications and ensuring important matters receive attention

- Extensive coordination around international travel, time zones and changing priorities

- Following up actions, commitments and outstanding matters relentlessly

- Acting as a trusted gatekeeper and protecting the CEO's time

- Liaising confidently with senior executives, advisers, clients and other stakeholders

- Managing sensitive and highly confidential information with absolute discretion





- Anticipating requirements rather than waiting for instructions

- Taking ownership of the countless details that make the CEO's professional life run smoothly

- Handling tasks large and small without ego or concern about whether something sits within a traditional EA job description

Who will succeed here?

You are likely to have supported a founder, entrepreneur, private business owner, principal or similarly demanding CEO in a genuinely rapid-paced setting.

You understand the difference between supporting a senior executive within a large corporate structure and being the trusted right hand to an entrepreneurial CEO.

This role requires someone who:

- Gets genuine satisfaction from making an executive's life easier

- Is extraordinarily organised and naturally anticipates what comes next

- Has exceptional follow-through — if you say something will happen, it happens

- Can deal calmly with constant changes of direction and priority

- Is comfortable supporting an internationally travelling CEO and working across multiple time zones

- Is highly responsive, adaptable and available when the role genuinely requires it

- Has exceptional judgement and understands what should — and should not — reach the CEO

- Is warm and professional with everyone while maintaining appropriate professional boundaries





- Understands that the EA occupies a unique position of trust and stays completely clear of office politics

- Has absolute discretion and confidentiality

- Is practical, resourceful and completely without ego

- Will happily deal with the smallest practical task when necessary rather than saying, "That's not my job"

What this role is not

This is not a stepping stone into running the business.

We are not looking for an aspiring business partner, strategist or executive who wants to move beyond the EA function. Nor are we looking for someone attracted primarily by status, title or proximity to the CEO.

We want someone who has deliberately chosen executive support as their profession and takes enormous pride in being exceptionally good at it.

The best EAs are often almost invisible: trusted completely, across everything, anticipating problems before they occur and creating order around an executive operating at considerable speed.

The opportunity

For the right person, this is an outstanding long-term EA opportunity supporting a successful and dynamic CEO.

The environment is demanding and expectations are high. In return, the position offers significant trust, responsibility and variety, an attractive remuneration package of $120,000–$150,000 + super, commensurate with experience, and parking provided in the Melbourne CBD.

Absolute confidentiality is essential.

If you are an accomplished career Executive Assistant who thrives on pace, service, discretion and being indispensable to the executive you support, we would like to hear from you.

#J-18808-Ljbffr

📌 EA to CEO (Melbourne)
🏢 GREYSTONES RECRUITMENT
📍 Melbourne