Job Description

A member ofVirtus HealthSpecialistDay Hospitals

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PartTime

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Work in a supportive and friendly team

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Join a safe & inclusive workplace; we have an active Ally Network & Diversity Council

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Stay on top of your physical and mental health with the Virtus Wellness Program

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Realise your career ambitions through our leadership development program

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Our small, collaborative Reception/Scheduling team have a vacancy for an enthusiastic, well spoken & motivated individual to work alongside our team of Administration staff in supporting theProcedure Centre'sadmissions & receptions.You must be able to thrive in a busy environment,manage withsometimes competing and unplanned workloads, andbeable to proactively meet any challenge within deadlines. The scope of the role involves but is not limited to responsibilities such as:

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- Coordinatedaily activities at a busy front desk
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- RingCentral management inclusive of answering calls, directing phone lines to otherdepartmentsand actioning voicemails
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- Prepare admission&discharge; paperworkand complete other clerical tasks such as data entry
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- Conductfollowup requests and make reminder calls forplanned procedures
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- Maintainaccurateand effective record management systems including preparation of medical records
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- Schedule upcoming procedures as well as liaising with doctors,medicalsecretariesand anaesthetists
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- ActionHealth Fund Checks asrequired
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- Processing payments with EFTPOS machine, invoicing appointments, and receipting forprocedures
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- Coordinate withthe multidisciplinary team across departments
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- Assisting the Director of Nursing and Administrative Team Leader withadhocadministrative duties as requested
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The successful candidate will have:

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- Excellent interpersonal and communication skills
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- Highly developed organisational skills with the ability tomulti-task,prioritiseprocessesand meet deadlines in a fast-paced environment
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- Strong attention to detail
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- Empathetic understanding and ability to provide the uttermost respect and support for all patients,doctorsand staff.
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- Experience in MS Office(Outlook, Word, and Excel)
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- Works well independently and within a team
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- Previousexperiencein ahospital administrationposition and comfortable with patient facing tasks(HighlyDesired)
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- Previousexperience in theatre scheduling(Highly Desired)
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Who are we?

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Virtus Specialist Day Hospitals are leading providers operating theatre services, designed to provide the best possible setting for patients and their surgeons.Virtus Specialist Day Hospitals form a network of day hospitals across the east coast of Australia extending into NSW, Queensland,Victoriaand Tasmania.

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Employerquestions

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Your application will include the following questions:

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How many years of experience do you have in Medical Administration?

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Have you conducted Theatre Scheduling for a Hospital before?

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Do you have a current WorkingWithChildren's Check (WWCC)?

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Do you have data entry experience?

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Which of the following statements best describes your right to work in Australia?

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📌 Administration Clerk (Victoria)
🏢 Virtus Health
📍 Victoria