Job Description

Administration Assistant - Construction Industry

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- Boutique company with a genuinely supportive team
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- Woolloongabba location | Public transport at your doorstep
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- $75K- $80K + Super | Early finish every Friday
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Are you someone who enjoys variety, thrives in a busy workplace and loves being the person who keeps everything running smoothly?

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Our client is a small but highly regarded business within the building and construction industry. With a reputation for outstanding customer service and a genuinely supportive team culture, they're looking for an Administration Assistant who enjoys variety, thrives in a fast-paced environment and takes pride in keeping everything organised.

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Within this role you'll be the first point of contact for clients while providing valuable administration, scheduling and operational support to a busy technical team. Every day is different, making this an ideal opportunity for someone who enjoys juggling multiple priorities and being an integral part of a growing business.

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Working alongside an experienced Office Manager, you'll receive excellent support while becoming a valued member of a collaborative and down-to-earth team. They work hard, enjoy a laugh together and genuinely appreciate people who are proactive, reliable and willing to pitch in wherever needed.

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Duties & Responsibilities include:

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- Managing incoming phone calls and client enquiries
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- Coordinating inspection bookings and managing schedules
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- Preparing, formatting and issuing documentation
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- Supporting the technical team with project administration
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- Managing shared email inboxes and client correspondence
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- Maintaining accurate databases and project records
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- Liaising with builders, clients, inspectors and consultants
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- General invoicing and administration support
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- Filing, scanning and document management
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- Assisting with office administration and day-to-day operations
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Benefits for this role include:

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- Small, friendly and supportive team
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- Varied role where no two days are the same
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- Opportunity to learn a specialised industry
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- Stable, long-term position
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- Modern offices in Woolloongabba
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- Monday to Thursday 8.30am-5.00pm
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- Finish at 4.00pm every Friday
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- Easily accessible via public transport
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You will be ideal for this role if you have:

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- Previous administration experience within the construction, building, property or engineering industries
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- Excellent customer service and communication skills
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- Strong organisational skills with the ability to prioritise competing tasks
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- High attention to detail and accuracy
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- Solid Microsoft Word and Excel skills
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- The ability to learn new software and systems quickly
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- Confidence speaking with builders and contractors
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- A proactive attitude and willingness to help wherever required
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- A calm, resilient approach during busy periods
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Construction industry experience will be highly regarded, however candidates from related industries who understand construction terminology and enjoy working in a fast-paced environment are encouraged to apply. The successful candidate will be someone who is approachable, dependable and enjoys being part of a hardworking team. The role requires solid communication skills, initiative and the ability to build positive relationships with clients and internal stakeholders.

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If you're looking for a wide-ranging administration role where you'll be genuinely valued and become an important part of a close-knit team, we'd love to hear from you.

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📌 Administration Assistant - Construction Industry (Queensland)
🏢 Volare Recruitment
📍 Queensland