Job Description

Leading global Investment Bank is seeking a Team Assistant / junior Executive Assistant to support one of their Investment Banking teams in Melbourne . The role will be based in their CBD office 5 days a week.

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The role is an initially 12 month contract with a very good chance of going permanent for strong performers.

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Candidates wil have some prior experience working in an Office Administration, PA or Team Assistant role within another leading bank, fundmanager, private equity or similar professional services firm.

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Responsibilities:

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- Calendar management, including coordinating client and internal meetings, calls, Zoom meetings (including across time-zones and global offices)
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- Maintain team calendars including client meetings and contact information in Salesforce
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- Answering phone calls and emails, relaying information in a timely and accurate manner
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- Travel – book flights and accommodation for team, including knowledge and awareness of banker and relevant client activities and travel policy guidelines
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- Processing expense reports for bankers (Concur) within strict deadlines
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- Client entertainment – organise ad hoc client lunches and dinners; work with Events team and bankers to invite clients to events
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- Coordinating room bookings for client meetings and lunches and liaising with catering manager when required
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- Taking on ad hoc tasks while maintaining workflow
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- Supporting bankers with day to day issues, needs and queries
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- Providing coverage for EA colleagues during breaks and holidays
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- Actively foster a cohesive work environment within the EA team in the A/NZ region
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Qualifications / Experience Required

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- Must be able to work proactively in a fast-paced and demanding environment and have the ability to prioritise to multi-task and manage a busy workload
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- Highly organised with strong attention to detail and an ability to manage multiple tasks and deliver quality results
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- Display a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
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- Excellent Microsoft Outlook skills, including rapid and accurate keyboard skills
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- Enjoy working with various technology systems (eg expenses, travel, in-house systems – training provided)
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- Exhibit highest standards of professionalism and maturity and the ability to bring ideas and experience to tasks
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- Proactive, punctual, reliable and a team player – together with a willingness to help other members of the EA team, and works well under pressure within a changing environment
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- Comfortable working with people at all organizational levels, internally and externally
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- Flexible and adaptable to work and support across multiple teams
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- Be resourceful and able to use own initiative in solving issues
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- The ability to maintain confidentiality and discretion at all times
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- Friendly, polite and approachable with a can-do attitude with a willingness to help other members of the EA team
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No Working Holiday Visa applicants will be considered as a temp to permanent role.

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📌 Team Assistant - Investment Banking - initial 12-month contract (Victoria)
🏢 Anton Murray Consulting
📍 Victoria