Job Description

Practice Manager / Senior Medical Secretary – Gastroenterology

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Dr Douglas Samuel – Gastroenterology Practice

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St Leonards, Sydney NSW | Part-time, 22–30 hours per week | Predominantly work from home

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- Lead the day-to-day administration of an established specialist practice
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- Attend our St Leonards office one day each week, with remaining hours worked from home
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- Fixed-term parental-leave position with the possibility of ongoing employment
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- $45–$55 per hour plus superannuation, depending on experience and capability
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An excellent opportunity exists for an experienced Practice Manager or Senior Medical Secretary to join an established gastroenterology practice.

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Working closely with Dr Douglas Samuel, you will oversee the practice's day-to-day administration, work alongside and coordinate a permanent administrator and occasional casual cover, and help ensure that patients, referrers and hospital partners receive efficient, professional and thoughtful service.

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This is a hands-on role suited to someone who enjoys taking ownership, solving problems and maintaining reliable systems in a busy specialist medical practice.

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The successful candidate will attend our St Leonards office one day per week, with the remainder of their working hours completed from a suitable private home office.

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Key responsibilities

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- Coordinating administrative staff and occasional casual cover
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- Managing doctors' diaries, consultation appointments and theatre lists
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- Overseeing patient enquiries, referrals, recalls and procedure bookings
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- Managing Medicare, DVA and private health fund billing
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- Monitoring accounts, invoices, banking and practice expenses
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- Maintaining effective administrative, privacy and clinical-support systems
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- Coordinating recruitment, onboarding, leave and staff administration
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- Liaising with hospitals,



referring doctors, suppliers and external providers
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- Identifying problems early and ensuring important tasks are followed through
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About you

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You will ideally have:

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- At least three years' experience in medical reception or administration
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- Previous practice-management or senior medical-secretarial experience
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- Exceptional attention to detail and dependable follow-through
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- Strong written and verbal communication skills
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- Confidence making decisions and managing competing priorities
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- Experience with Medicare, DVA and private health fund billing
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- Sound IT skills; experience with Genie is preferred but not essential
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- The ability to work independently and productively from home
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- A suitable private home office, reliable internet connection and a strong understanding of confidentiality
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- A calm, kind and professional approach to patients and colleagues
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Previous gastroenterology experience would be helpful but is not essential.

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Hours and remuneration

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The role is approximately 22–30 hours per week across three to four days, with the working pattern to be agreed with the successful candidate.

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Remuneration is $45–$55 per hour plus superannuation, depending on experience and capability.

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Employment arrangement

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This is a part time, fixed-term parental-leave replacement position commencing as soon as possible and expected to continue until approximately 5 April 2027.

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The substantive employee has a right to return to her position following parental leave, and changes to her parental-leave arrangements may affect the duration of this appointment.

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There may be an opportunity for ongoing employment after the fixed-term appointment, subject to the availability of a suitable ongoing position, the operational needs of the practice and satisfactory performance. Ongoing employment is not guaranteed.

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📌 Practice Manager / Senior Medical Secretary - Gastroenterology (New South Wales)
🏢 Dr Douglas Samuel
📍 New South Wales