Job Description

Job Description

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You will work closely with our Facilities team, contractors and compliance officer. Supporting the day-to-day administration of maintenance and facilities activities across multiple work sites.

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About the Role

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Your responsibilities will include:

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- Assisting with SimPRO scheduling and work orders
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- Communicating with contractors regarding scheduled works and job requirements
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- Assisting with the administration of maintenance requests across multiple sites
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- Processing, checking and accurately distributing invoices
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- Amending and correcting invoices where required
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- Following up contractors for outstanding information, documentation or completed works
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- Uploading and maintaining contractor compliance documentation in Operandio
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- Maintaining accurate records and ensuring information is entered correctly into all relevant systems
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- Assisting the Facilities team with general administration and data entry
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- Responding to emails/calls
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- Communicating professionally with stores, contractors and internal team members
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- Providing general administrative support to the Facilities Management team, You will receive training in the systems we use, including:
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You will receive training in the systems we use, including:

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- SimPRO - maintenance and contractor scheduling
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- Operandio - compliance and document management
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- Microsoft Office Suite
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- Email and other relevant business systems
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What We Offer

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- Entry-level opportunity with full on-the-job training
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- Gain experience in facilities management, administration and business operations
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- Work alongside an experienced Facilities team
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- Casual employment initially, with the opportunity for permanent employment for the right candidate
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- Opportunity to develop your administrative and systems skills within a growing business
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About the Candidate

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- Highly organised and extremely detail-oriented
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- Confident using computers and able to learn new software
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- Proficient in Microsoft Office Suite, including Outlook, Word and Excel
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- Comfortable working with emails, documents, spreadsheets and online systems
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- A explicit and professional communicator who understands appropriate workplace communication standards
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- Reliable, punctual and willing to learn
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- Able to follow processes and instructions accurately
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- Comfortable asking questions when they are unsure
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- Able to manage multiple tasks and stay organised
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- Professional and confident
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- Someone who takes pride in getting the details right
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Previous facilities or administration experience is not required. Full on-the-job training will be provided to the successful candidate.

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However, you must have a strong level of computer literacy, a willingness to learn new systems and a good understanding of professional email and workplace communication standards.

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The Systems, This position would suit a recent high school graduate who is tech-savvy, organised, reliable and eager to learn.

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You don't need years of experience - we are looking for the right attitude, attention to detail and willingness to learn. If you're someone who enjoys working on a computer, likes keeping things organised and wants to develop practical workplace skills, we'd love to hear from you.

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📌 Junior Facilities Administration Assistant (Townsville)
🏢 Uworkin
📍 Townsville