Job Description

We are seeking a motivated and detail-oriented Sales Administrator to join our dynamic team in Toorak, Victoria.

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The Sales Administrator role is responsible for providing sales administration and marketing support to the agent/team, with the primary focus of improving efficiencies and productivity and reducing the administration workload from the sales agents.

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The successful candidate will play a key role in ensuring efficient sales processes, enhancing customer satisfaction, and contributing to the overall success of our business.

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Responsibilities:

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- Provide ongoing sales assistance to sales employees by assisting with sales related activities.
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- Enter property details accurately into our database (CRM).
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- Preparation of marketing schedules for property marketing campaigns.
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- Activate marketing schedules in Kay & Burton Home once marketing has been paid and book print advertising spaces.
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- Build marketing in Kay & Burton Home and email completed proofs to sales agents for approval, including boards, brochures, drop cards and print media.
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- Manage internet property listings across all internet portals, as well as the booking of social media marketing.
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- Managing and keeping up to date the sales admin operating system which includes all related tasks and compliance checks.
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- Ensuring all properties are compliant before making any changes throughout the sales process.
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- Coordinate correspondence to solicitors in relation to contract processing.
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- Produce and compile property reporting.
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- Occasional assistance with submissions if required.
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- Maintain campaigns on a weekly basis - adding/updating OFI times, board alternations, brochure reprints, image order updates etc.
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- Order/coordinate pointer boards and auction services for all upcoming campaigns.
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- Reconciliation of supplier invoices and liaise with agent for any outstanding marketing charges.
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- Prepare gifts, keys and cards for settlements as well as liaising with Head Office to maintain office gifting stock.
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- General printing/binding.
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- Other administrative duties as required.
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Qualifications:

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- Proven experience as a Sales Administrator or in a similar role within the property and housing industry.
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- 2-4 years of Sales Administrator experience in property/real estate is required.
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- Solid organisational skills with the ability to manage multiple tasks effectively.
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- Excellent communication and interpersonal skills.
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- Proficiency in Microsoft Office Suite and CRM software.
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- Attention to detail and a commitment to delivering high-quality work.
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- Ability to work independently and as part of a team.
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- Australian work rights are required for this position.
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📌 Sales Administrator (Williamstown)
🏢 Kay & Burton
📍 Williamstown