Job Description

Fire Services | Full-Time / Part-Time Opportunity

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Are you organised, a great writer and someone who loves getting things done?

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We're looking for a Tender Coordinator / Tender Writer to take ownership of our tender process and, importantly, build and maintain a comprehensive library of tender content, templates and supporting documentation that we can leverage to make future submissions faster, easier and more consistent.

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This is a hands on role for someone who can take a tender, understand what is required, pull the right information together, coordinate the people involved and make sure we submit a professional, compelling response — on time, every time.

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What we really need is someone who is organised, commercially minded, a strong writer and confident coordinating people.

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What you'll be doing

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- Reviewing tender opportunities and understanding submission requirements
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- Preparing and writing clear, professional tender responses
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- Coordinating information and documents from operations, technical, finance and management teams
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- Keeping everyone on track with deadlines and deliverables
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- Creating tender checklists, timelines and submission plans
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- Gathering supporting documentation such as licences, certifications, insurances, policies and company information
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- Working with subject matter experts to turn technical information into clear customer focused responses
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- Reviewing submissions to make sure they are accurate, complete and professionally presented
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- Managing the tender calendar and pipeline
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- Identifying gaps in information and chasing people to get what you need
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- Coordinating the final submission and making sure nothing gets missed
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- Maintaining templates, standard responses and a central library of tender information
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What we're looking for

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- Has experience writing tenders, proposals, bids or similar business documents
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- Is an excellent writer with strong attention to detail
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- Is highly organised and comfortable managing multiple deadlines
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- Can confidently coordinate people across different areas of the business
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- Isn't afraid to chase people when you need something!
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- Can take a lot of information and turn it into a clear, professional response
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- Has good commercial awareness and understands what customers are looking for
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- Is proactive you see what needs to be done and get on with it
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- Is comfortable working independently and taking ownership
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- Has strong Microsoft Office skills, particularly Word and Excel
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Fire industry experience?

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Great, but not essential.

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Experience in fire protection, fire services, facilities management, building services, construction or another technical services environment would be highly regarded.

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What matters most is that you know how to write a good response, organise people and get a tender submitted properly.

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What you'll get

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This is an opportunity to play an key role in helping us win more work and improve how we approach tenders.

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Our tendors are generally straightforward so this isn't a role managing massive government bids or 500-page submissions.

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It's about doing the fundamentals really well:

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Understand the opportunity → Get the right people involved → Write a great response → Get everything together → Submit on time → Win the work.

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You'll have the opportunity to make the role your own and build a more consistent, professional tender process for the business.

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If this sounds like you...

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If you're the person who naturally creates the checklist, knows what's due when, follows people up and makes sure the job gets done — we'd love to hear from you.

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📌 Tender Coordinator / Tender Writer (Queensland)
🏢 FVS Fire
📍 Queensland