Job Description

Our client is a highly respected specialist consultancy that provides expert advice on heritage, planning, development, and environmental matters across a diverse range of projects.

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Due to continued growth and an increasing volume of work, they are seeking an experienced and proactive Administration Assistant. This is a pivotal position within the business, acting as the organisational backbone of the office and ensuring projects, documentation, schedules, and day-to-day operations run efficiently.

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Roles & Responsibilities

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Executive Support

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- Provide dedicated administrative and diary support to the Director.
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- Manage a complex and changing schedule, including meetings, appointments, site visits, and project commitments.
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- Coordinate meeting logistics, prepare agendas and supporting documentation.
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- Assist with correspondence, email management, and follow-up actions.
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Project Administration

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- Maintaining project files, records, and documentation.
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- Formatting and issuing reports, proposals, submissions, and expert witness documentation.
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- Coordinating project documentation and ensuring records are current and accessible.
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- Supporting consultants with administrative requirements throughout the project lifecycle.
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- Assisting with the preparation and organisation of documentation associated with Land and Environment Court matters.
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Office Administration

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- Manage incoming calls and direct enquiries appropriately.
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- Coordinate office supplies,



stationery, and stock ordering.
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- Oversee general office administration and facilities requirements.
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- Assist with onboarding administration and other business support activities.
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- Maintain a professional and efficient office environment.
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- Provide ad hoc support across the wider team as required.
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Team & Culture Support

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- Coordinate internal meetings and team events.
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- Assist with office-wide communications and initiatives.
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- Support a positive, collaborative, and professional workplace culture.
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- Identify opportunities to improve administrative processes and efficiencies.
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Skills & Experience

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- 4+ years experience in an Administration Assistant, Executive Assistant, Team Assistant, Office Coordinator in a corporate environment.
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- Strong organisational and time management skills with the ability to manage multiple competing priorities.
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- Excellent attention to detail and commitment to accuracy.
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- Highly proactive and able to take ownership of tasks with minimal supervision.
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- Skilled, approachable, and confident dealing with stakeholders at all levels.
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- High level of discretion and confidentiality.
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- Intermediate to advanced Microsoft Office skills, including Outlook, Word, and Excel.
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- Experience supporting a professional services, consulting, legal, planning, engineering, architecture, or similar environment will be highly regarded.
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📌 Administration Assistant (New South Wales)
🏢 Bespoke Careers
📍 New South Wales