Job Description

We are seeking a friendly, organised and proactive Receptionist to support a busy architectural practice on a part-time basis 9.30am – 3.30pm, 5 days a week. This is an initial 6-month contract with the potential to extend depending on business requirements.

n

As the professional first point of contact for clients, consultants, suppliers and visitors, you will play an significant role in creating a welcoming and well-organised office environment.

n

Key Responsibilities

n

n
- Maintain a professional, welcoming and well-presented reception area, meeting rooms and office spaces.
n
- Greet and assist visitors, clients, consultants and suppliers, ensuring a positive front-of-house experience.
n
- Manage incoming calls, take messages and direct enquiries appropriately.
n
- Coordinate visitor sign-in processes and meeting room bookings.
n
- Prepare meeting rooms and organise refreshments or catering when required.
n
- Manage incoming and outgoing mail, couriers, deliveries and general correspondence.
n
- Monitor and maintain office stationery, kitchen supplies and general office inventory.
n
- Liaise with suppliers, service providers and building management as required.
n
- Maintain the central email inbox and distribute enquiries to relevant team members.
n




- Support the administration team with document preparation, formatting, filing, scanning, printing, binding and archiving.
n
- Maintain databases, contact records and administrative systems.
n
- Assist with staff events, office celebrations and employee engagement activities.
n
- Provide general administrative support to staff across the practice.
n
- Assist with ad hoc errands and office-related tasks as required.
n

n

Skills & Experience

n

n
- 3+ years experience in a Receptionist, Administration Assistant, Office Assistant or similar support role.
n
- Excellent verbal and written communication skills.
n
- Professional presentation and customer service skills.
n
- Strong organisational skills with the ability to prioritise tasks effectively.
n
- High attention to detail and a proactive approach to work.
n
- Confident using Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint and Teams.
n
- Ability to learn new systems and processes quickly.
n
- Reliable, trustworthy and able to maintain confidentiality.
n

n

REFERENCE: Emily Lodola #73691

n

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role, you agree to ourPrivacy Policy.

#J-18808-Ljbffr

📌 Receptionist - Part Time (New South Wales)
🏢 Bespoke Careers
📍 New South Wales