Job Description

Paywise is experiencing strong, sustained growth, making this an exciting time to join our team. We're building a high-performing, people-first organisation where collaboration, quality, and innovation drive everything we do. Our culture sets us apart – supportive, energetic, and genuinely collaborative. We invest in our people, celebrate success, and create an workplace where you can grow your career.

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As a Bid Coordinator, you'll play a key role in supporting our continued growth – helping deliver high-quality, compliant, and compelling submissions that drive new business success.

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What We Offer

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- Modern North Sydney office or Perth office
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- Competitive salary + superannuation
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- Loyalty Leave – additional leave as you grow with us
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- Career development opportunities in a fast-growing organisation
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- Salary packaging & employee benefits (we practice what we preach)
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- Employee Assistance Program (Sonder) – 24/7 wellbeing support for you and your family
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- A collaborative, high-performing culture where people are recognised and supported
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About the Opportunity

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Reporting to the Bid Manager, you'll provide end-to-end coordination support across the bid and tender process. This role can be based in either our Sydney or Perth office, working full-time on‐site, you'll work closely with Business Development and Account Management teams to deliver polished, compliant submissions on time. This is a fast‐paced role where your ability to manage deadlines, maintain accuracy, and coordinate stakeholders will directly contribute to winning new business.

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Key responsibilities:

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- Coordinate and support the development of bids, proposals, and submissions.
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- Review documents for accuracy, formatting, and brand compliance.
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- Maintain bid timelines, track progress, and ensure deadlines are met.
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- Manage CRM updates and bid activity records.
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- Own and maintain the Bid Library to ensure content and resources are current.
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- Collaborate with internal teams to gather required content and inputs.
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- Support pitch presentations and broader BD team requirements.
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About You

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You're highly organised, detail‐driven, and thrive in a fast‐paced environment. You take ownership of your work, communicate confidently, and approach challenges with a proactive, solutions focused mindset.

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Key skills, experience, and qualifications:

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- 2+ years' experience in bid coordination, proposals, or similar roles.
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- Strong understanding of tender and submission processes.
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- Proven ability to manage multiple deadlines in a fast‐paced environment.
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- Advanced Microsoft Office skills (Word, PowerPoint, Excel).
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- Excellent written communication and document presentation skills.
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- High attention to detail and strong organisational capability.
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- Proactive, self‐motivated, and collaborative mindset.
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- Relevant tertiary qualification (communications, marketing, business or similar).
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Next Steps

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At Paywise, we're committed to building a diverse and inclusive workplace where everyone feels valued. We encourage applications from people of all backgrounds.

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📌 Bid Coordinator (New South Wales)
🏢 Paywise
📍 New South Wales