Job Description

Employment Type:Ideally Full-Time (Flexible 25–30 hours per week considered for the right candidate)

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Salary:$75,000-$85,000 (depending on experience)

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Applications Close:Thursday 7 August 2026 (Interviews may commence before the closing date.)

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About the Role

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We're looking for an exceptionalFinance & Administration Coordinatorto become a trusted member of our team. Someone who wants to build a long-term career and grow alongside a business that genuinely values its people.

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As our Finance & Administration Coordinator, you'll play a key role in supporting the financial health and smooth operation of the business.

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You'll work closely with the leadership team across finance, administration and business operations, helping ensure everything runs efficiently while continually improving the way we work.

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Your responsibilities will include:

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Finance

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- Managing Xero and maintaining accurate financial records
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- Accounts payable and receivable
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- Bank, credit card and payment platform reconciliations
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- Client invoicing and supplier payments
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- BAS and IAS preparation
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- Monthly financial reporting and dashboards
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- Month-end and end-of-year support
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- Liaising with our accountant, insurers and professional advisers
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Business Operations

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- Managing subscriptions and supplier relationships
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- Maintaining business procedures and documentation
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- Supporting onboarding, offboarding and HR administration
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- Maintaining contracts, insurance records and compliance registers
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- Providing administrative support to the wider team when required
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- Improving financial reporting and business systems
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- Maintaining finance spreadsheets and CRM records
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- Identifying opportunities to improve efficiency
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- Supporting implementation of new finance software and processes
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About You

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We're looking for someone who enjoys taking ownership and genuinely wants to make a difference.

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You'll likely have:

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- At least 3 years' experience in a bookkeeping, accounts, finance or assistant accountant role
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- Robust hands-on experience using Xero
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- Advanced spreadsheet skills (Excel and/or Apple Numbers)
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- Excellent organisational and time management skills
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- Strong attention to detail
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- Outstanding written and verbal communication
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- High levels of professionalism, integrity and confidentiality
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- Experience working within a small or growing business
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- The ability to work independently while contributing to a collaborative team
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You'll Thrive Here If You...

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Love creating order from complexity

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Enjoy improving systems rather than simply following them

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Take pride in producing accurate work

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Love ticking things off your to-do list

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Notice details that others miss

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Follow problems through until they're solved

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Enjoy variety and learning new things

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Communicate professionally and warmly

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Like being someone your team can rely on

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Want your work to genuinely matter

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Why Join HUPO?

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At HUPO, we're passionate about helping people reach their potential—and we believe the same should apply to our team.

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When you join us, you'll enjoy:

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- A supportive, collaborative workplace
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- Interesting and wide-ranging work where no two days are the same
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- The opportunity to improve systems and contribute ideas
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- A positive culture built on trust, respect and continuous learning
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- Long-term career opportunities as the business grows
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- The satisfaction of knowing your work helps organisations and individuals perform at their best
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This isn't a role where you'll simply keep things ticking over.

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We're looking for someone who wants to become a valued member of the team, take ownership and make a genuine contribution to the future of our business.

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Unlock job insights

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Hirer responsiveness Salary match Number of applicants

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Your application will include the following questions:

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- Which of the following statements best describes your right to work in Australia?
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- What's your expected annual base salary?
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- How many years' experience do you have as an administration coordinator?
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- How much notice are you required to give your current employer?
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- Do you have experience using Xero?
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- How many years' experience do you have as a Bookkeeping Assistant?
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- How many years' experience do you have as a Xero Bookkeeper?
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- Do you have experience using Microsoft Excel?
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- Do you have experience completing Business Activity Statements (BAS)?
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📌 Finance Administration Coordinator (City of Gold Coast)
🏢 @
📍 City of Gold Coast