Job Description

NW Professional Services- Professional – Knoxfield VIC

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Project Coordinator

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We are currently seeking a highly organised Project Coordinator to support a busy team of Project Managers delivering works across multiple sites. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys coordinating projects, managing documentation, and ensuring smooth project delivery from start to finish.

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This role requires a proactive and detail-oriented individual who can juggle multiple tasks, communicate effectively with internal teams and clients, and maintain accurate project records.

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Key Responsibilities

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- Coordinate travel arrangements for Project Managers and site teams within project budgets and manage travel expenditure records.
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- Accurately record and track monthly project revenue.
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- Coordinate weekly project meetings, including preparation of documentation and meeting materials.
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- Manage client invoicing in line with agreed payment terms and schedules.
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- Process credit card payments for equipment hire and material purchases and liaise with Accounts.
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- Perform accurate data entry of supplier receipts into relevant project systems.
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- Coordinate equipment hire and delivery to ensure project timelines are met.
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- Prepare and coordinate site documentation for shopping centres and project locations.
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- Manage site inductions for staff and subcontractors.
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- Prepare and maintain site safety documentation and site folders.
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- Manage project workflows from project conversion through to closure within internal systems.
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- Maintain subcontractor insurances and licences records.
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- Proofread client quotes prior to submission.
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- Assist with tender submissions and supporting documentation.
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- Support new client onboarding and project setup.
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- Prepare Minor Works and Commercial Works contracts.
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- Provide administrative and coordination support to Project Managers to ensure successful project outcomes.
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- Collaborate with internal teams to ensure smooth project handovers and budget alignment.
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About You

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To be successful in this role you will have:

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- Previous experience in a Project Coordinator, Project Administrator, or similar role
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- Strong administration and data entry skills with high attention to detail
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- Excellent organisation and time management skills
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- Ability to multi-task and prioritise competing deadlines
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- Strong communication skills and ability to work with internal teams and subcontractors
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- Ability to work independently and take initiative while maintaining high standards
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- Experience with project documentation, invoicing, and subcontractor coordination (desirable)
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- A positive attitude and strong teamwork ethic
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Requirements

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- Must have full Australian working rights (Permanent Residency or Citizenship).
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- Strong computer skills and experience working with project or business systems.
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What's on Offer

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- Competitive salary $70,000 - $80,000 + Super
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- Stable full-time opportunity
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- Supportive team environment
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- Prospect to develop your project coordination skills
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📌 Project Coordinator (Williamstown)
🏢 NW Professional Services- Professional
📍 Williamstown