Executive Assistant to Director | Property

Our client is a quick-moving property and finance business helping clients build wealth through property investment. Our work spans acquisitions, contracts, finance, and construction. As a small, high-performing team, every role has a direct impact.

The Role
We’re seeking a proactive, highly organised Executive Assistant to support the hands on Director. This is a hands-on role for someone who thrives on staying one step ahead, managing priorities, protecting time, and ensuring nothing slips through the cracks. You’ll act as the business's right hand and a key driver of operational rhythm across the business.

Key Responsibilities

- Own the outlook diary, inbox, and priorities
- Coordinate meetings, agendas, minutes, and follow-ups
- Maintain weekly rhythms (1:1s, team meetings, planning sessions)
- Prepare reports, presentations, and key business data
- Track KPIs, flag risks, and elevate issues early
- Act as a gatekeeper for communication and information flow
- Support finance and property processes when deals hit roadblocks
- Oversee administrative departments,



ensuring their teams are performing effectively, meeting business expectations, and operating consistently across the organisation
- Assist with planning days, projects, and business initiatives

About You

- Proven experience as an EA, or senior admin professional, ideally within finance, lending, mortgage broking, or property
- Exceptionally organised with strong attention to detail
- Confident communicator with high discretion
- Proactive mindset—anticipates needs and solves problems early
- Tech-savvy across Microsoft Office / Google Workspace
- Able to manage time-sensitive tasks without error

All applications will be held in strict confidence, only shortlisted candidates will be contacted. Thank you for your understanding.

Additional information

- Monday to Friday in office role
- Fast-paced, high-impact role for a proactive, organised professional
- Executive Assistant role supporting a busy hands on Director

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📌 Executive Assistant to Director | Property (Queensland)
🏢 Huntd Recruitment
📍 Queensland