Accounts Payable & Tender Administrator

Construction | Accounts Payable | Tender Administration

We are looking for an experienced Accounts Payable & Tender Administrator to join our team.

This is a practical, hands-on administration role combining day-to-day Accounts Payable with administrative support for tender submissions.

This is not a senior accounting, finance or tender management position. You will not be responsible for preparing technical tender responses or developing project pricing. Our Project Managers and Management team will provide the technical and project-specific information required for tenders.

Your role is to keep Accounts Payable running smoothly and make sure the administrative components of our tenders are complete, organised and submitted on time.

Key Responsibilities

- Your day-to-day responsibilities will include:
- Entering and coding supplier invoices.
- Matching invoices to purchase orders, delivery dockets and approvals.
- Processing invoices across multiple company entities.
- Preparing weekly Accounts Payable payments.
- Reconciling supplier statements.
- Following up missing invoices, approvals and discrepancies.
- Responding to supplier account queries.
- Maintaining supplier and creditor records.
- Allocating invoices to the correct projects, jobs and cost codes.
- Maintaining supporting documentation for purchases and payments.
- Assisting with Accounts Payable reconciliations.
- Updating the existing 12-week Accounts Payable forecast.
- Assisting with supplier and subcontractor documentation as required.

Experience working with purchase orders, construction or project-related invoices, inventory or stock purchases would be beneficial.

2. Tender Administration

The tender component of this position is primarily administrative.

You will work with our Project Managers and Management team, who will provide the technical information and project content required for each submission.

Your responsibilities will include:





- Checking tender portals and tender-related emails for new opportunities.
- Downloading tender documents for management review.
- Maintaining the tender register.
- Recording tender closing dates and submission requirements.
- Reviewing tender checklists and identifying the administrative documents required.
- Completing the standard company and administrative sections of tender submissions.
- Maintaining and updating standard company information used in tenders.
- Obtaining current Certificates of Currency, licences, company information and other supporting documents.
- Requesting required information from Project Managers, Finance and Management.
- Collating the completed tender documents.
- Checking that all required documents have been provided.
- Formatting and organising the final submission.
- Uploading and submitting tenders through the relevant tender portals.

Maintaining organised electronic tender folders and records.

You will not be expected to write the technical or engineering components of tenders. Project Managers will assist with and provide the technical responses, methodology, project information and pricing as required.

About You

This role would suit someone with previous Accounts Payable or finance administration experience who is highly organised and comfortable working with documents, deadlines and different internal teams.

You do not need an accounting degree or formal accounting qualification for this role.

We are looking for someone who has:

- Previous Accounts Payable experience.




- Good understanding of supplier invoices and purchase orders.
- Experience reconciling supplier accounts.
- Good MYOB, Microsoft Excel, Word and Outlook skills.
- Strong attention to detail.
- Good written communication skills.
- Good document management and filing skills.
- Ability to follow established processes.
- Ability to manage deadlines and competing priorities.
- Confidence following up information from suppliers and internal staff.
- A practical, organised approach to their work.

Experience in construction, engineering, manufacturing or another project-based business would be an advantage, particularly if you have worked with project costs, purchase orders, inventory or subcontractors.

Previous tender administration experience would also be helpful, but is not essential if you are organised, confident with documentation and willing to learn our tender process.

What We Offer

- Stable, full time employment.
- A wide-ranging role across Accounts Payable and tender administration.
- Support from Finance, Project Managers and Management.
- Established processes and templates.
- Exposure to construction and engineering projects.
- On-the-job training in our tender submission process.
- Competitive hourly rate based on experience.

Who This Role Would Suit

You may currently be working as an:

Accounts Payable | Accounts Administrator | Finance Administrator | Administration

and looking for a role where you can use your Accounts Payable experience while taking on some additional tender administration responsibilities.

This position is focused on accurate processing, good administration, organisation and meeting deadlines, rather than high-level accounting or tender management.

If you have good Accounts Payable experience, understand purchase orders and supplier processes, and are confident working with documents and deadlines, we would like to hear from you.

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📌 Accounts Payable & Tender Administrator (Deception Bay)
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