Job Description

Board Liaison Manager – Colonial First State

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Location: Sydney CBD, NSW, AU (hybrid working). Reports to: Head of the Office of the Superannuation Trustee (CRO Office).

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Responsibilities

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- Manage Board and Board Committee processes, including preparation and distribution of papers, agendas, minutes, standing items, matters arising, circular resolutions, and related tasks.
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- Respond to requests for statutory records and corporate information.
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- Coordinate training and maintain up‐to‐date Standard Operating Procedures.
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- Assist the Company Secretary with risk and compliance obligations.
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- File and safeguard company registers and statutory records for CFS Group entities.
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- Maintain and manage the Diligent relationship and portals.
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- Create and maintain internal records (office holders list, structure charts, Document Execution Register, etc.) and working documents (checklists, trackers, etc.).
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- Manage Boards' Director Contact List.
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- Arrange, manage, and communicate logistics (e.g., calendar invites) for Board and Committee meetings where applicable.
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- Update relevant pages on the Company Secretariat intranet.
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- Act as central liaison for Director communications and interactions.
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- Assist with other projects, including Company Secretariat risk and compliance activities and processes for various Boards.
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- Respond to and collate documents for regulatory lodgments and related queries.
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- Monitor and manage the Team shared mailbox.
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- Assist with team administration matters.
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- Provide calendar and secretarial support to the Head of the OST & Group Company Secretary.
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Qualifications & Competencies

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- Solid experience as an Executive Board Assistant or similar Business Manager/Senior Executive Assistant role.
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- Strong written and verbal communication skills.
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- Governance or legal qualifications (preferred).
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- Advanced Microsoft Office skills (Word, PowerPoint, Teams, OneNote, Excel).
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- Advanced experience with Diligent Boards.
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- Highly organized with excellent time‐management skills.
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- Strong customer service/relationship management skills.
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- Experience with DocuSign.
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- Very strong attention to detail and strict adherence to confidentiality.
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- Ability to work autonomously and use initiative to drive success.
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Perks & Expectations

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- Full‐time on‐site position with hybrid working options.
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- Access to CFS Employer Super (investments, insurance solutions).
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- Financial services support (discounts on home loans, bank accounts).
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- 24/7 confidential support covering safety, medical and mental health services.
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- Additional birthday leave day.
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- Life Leave – 3 days per annum for wellbeing or special events.
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- Exclusive discounts on retail, travel, and entertainment.
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Eligibility: CFS requires all candidates to have full work rights in Australia. Background checks (Police, Employment, Bankruptcy, ASIC banned/disqualified persons) will be completed prior to final employment confirmation.

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This role is based on Gadigal Land (Sydney).

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📌 Board Liaison Manager at Colonial First State (New South Wales)
🏢 Colonial First State
📍 New South Wales