Stormvogel is seeking an experienced Senior Administration Coordinator to join our team and take ownership of the day-to-day administration and coordination of the business.

Working closely with the Operations Manager, Director and wider team, you will play a key role in keeping the business organised and running smoothly across office administration, accounts support, compliance, recruitment, systems and company communications.

This is a hands‑on and wide-ranging role suited to someone who is highly organised, confident managing multiple priorities and comfortable taking ownership rather than waiting to be directed. You will be an important point of support for both our office and project teams, ensuring the administrative side of the business is accurate, efficient and well managed.

THE OPPORTUNITY

Stormvogel is seeking an experienced Senior Administration Coordinator to join our team and take ownership of the day-to-day administration and coordination of the business.

Working closely with the Operations Manager, Director and wider team, you will play a key role in keeping the business organised and running smoothly across office administration, accounts support, compliance, recruitment, systems and company communications.

This is a hands‑on and varied role suited to someone who is highly organised, confident managing multiple priorities and comfortable taking ownership rather than waiting to be directed. You will be an important point of support for both our office and project teams, ensuring the administrative side of the business is accurate, efficient and well managed.

KEY RESPONSIBILITIES

- Coordinate day-to-day office administration and ensure the office operates efficiently
- Manage accounts payable administration, including invoice entry, purchase orders and supplier documentation
- Coordinate new vendor and subcontractor setup across company systems
- Maintain supplier records, company registers and administrative documentation
- Manage subcontractor insurance records, expiry dates and compliance documentation




- Support document control across company and project systems
- Maintain employee qualifications, training records and other compliance registers
- Assist with safety administration, permits and supporting project documentation
- Coordinate recruitment administration, including advertising roles, reviewing applications, initial candidate screening and arranging interviews
- Coordinate employee onboarding, documentation and system access
- Assist with company social media, project updates and internal communications
- Coordinate company events, team functions and other internal activities
- Liaise with suppliers, subcontractors, consultants and service providers
- Support the Operations Manager, Director and project teams with general business administration
- Identify opportunities to improve administrative processes and systems and take ownership of implementing improvements

ABOUT YOU

- Strong experience in a senior administration, office coordination or similar role
- Construction or project-based industry experience will be highly regarded
- Experience with accounts payable, purchase orders and general finance administration
- Highly organised with the ability to manage multiple priorities and follow tasks through to completion
- Strong attention to detail and a high standard of accuracy
- Confident working across different systems, software and business processes
- Strong written and verbal communication skills
- Comfortable dealing with employees, subcontractors, suppliers and external stakeholders
- Proactive, practical and solutions-focused
- Comfortable working autonomously and taking ownership of your responsibilities
- Experience with JobPac, Procore, ProcurePro,



HammerTech or similar construction systems would be advantageous

If you are someone who likes keeping things organised, takes pride in doing things properly and enjoys being across the detail, this is an opportunity to become a key part of a growing construction business.

WHAT WE OFFER

- Real ownership of your role and the opportunity to become a key part of the day-to-day operations of the business
- A close working relationship with the Operations Manager, Director and wider team
- The opportunity to improve systems and processes as the business continues to grow
- Competitive salary and flexible work arrangements
- A professional, down-to-earth team that values people who take ownership and contribute
- A workplace where good ideas are welcomed and everyone has the opportunity to make a difference
- A team of long-term employees committed to continually improving the way we work

WHO WE ARE

Stormvogel was founded by Beau Lloyd to partner with clients looking for a high level of professional service delivery on their construction projects. We specialise in high end finishes, custom designs and challenging sites.

At Stormvogel, we’re not just your typical builder. Our high calibre team works to understand our clients vision from the start and dedicates ourselves to achieve it. We are a specialist residential and commercial builder with a strong client focus. Our experienced and professional team works with clients, from site selection, budgets & feasibility studies to design, approvals, and of course, the build.

We firmly believe there’s a solution to every challenge. We are driven, industry leading builders who use cutting-edge engineering solutions to handle unique situations delivering high-end outcomes. It’s our passion, and we’re here to help.

At Stormvogel we actively embrace diversity and acknowledge the strength it creates within our business. We are committed to fostering an inclusive workplace and encourage all individuals to apply for positions within our company.

QBCC Licence: 15328659

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📌 Senior Administration Coordinator (Queensland)
🏢 Stormvogel
📍 Queensland