Job Description

Your recent company This is an excellent opportunity for a detail-oriented Purchasing Clerk to join a busy Procurement & Supply team based in Newcastle. This role will suit someone with strong administration skills, purchasing experience and a customer-focused approach who enjoys working with internal stakeholders, vendors and accounts payable teams to keep purchasing processes running smoothly.

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Your new role

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Reporting to the Purchasing Manager, the Purchasing Clerk will provide purchasing, administrative and clerical support across the purchase-to-pay process. The role is responsible for converting approved purchase requisitions into purchase orders, supporting vendor onboarding and vendor file maintenance, managing purchasing queries, assisting with reporting and supporting month-end processes.

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Key responsibilities

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- Receive, review and verify purchase requisitions for accuracy, completeness and compliance with purchasing procedures.
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- Convert approved requisitions into purchase orders in a timely and accurate manner.
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- Support month-end purchasing and administrative processes.
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- Respond to vendor enquiries and assist with resolving purchasing-related issues, including pricing discrepancies.
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- Maintain and update vendor records, files and onboarding documentation.
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- Provide general administrative support to the procurement team, including shared inbox management and reporting.
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- Work closely with internal stakeholders,



suppliers and accounts payable to support an efficient purchase-to-pay process.
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- Contribute to process improvements and support a safe, collaborative and compliant working environment.
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What you'll need to succeed

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You will be organised, accurate and proactive, with the ability to manage competing priorities while maintaining a strong service focus. You will enjoy working as part of a team and building positive relationships with stakeholders across the business.

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Skills and experience

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- Experience in purchasing, procurement administration or a related role.
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- Experience using ERP or purchasing systems; exposure to Pulse Mining and/or SAP would be highly regarded.
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- High level of accuracy and strong attention to detail.
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- Strong written and verbal communication skills.
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- Good organisational skills, self-discipline and the ability to meet deadlines.
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- Confident working with vendors, internal stakeholders and accounts payable teams.
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- Positive, down-to-earth approach with integrity, initiative and a willingness to learn.
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- Ability to use systems to support reporting, insights and process improvement.
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What you'll get in return

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This role comes with a great hourly rate, the opportunity to contribute to process improvement and build on existing procurement experience and a supportive team environment where accuracy, collaboration and customer service are valued.

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📌 Purchasing Clerk (New South Wales)
🏢 Rashi Joshi
📍 New South Wales