Job Description

22.5 hours per week | Flexible across 3, 4 or 5 days | Remote or North Parramatta office

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Are you an experienced RTO administrator with strong knowledge of compliance, funding and reporting requirements?

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We're looking for a capable and reliable RTO Student Administrator to manage student administration, funding documentation and training coordination in a part-time role.

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About IRLearning

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IRLearning is the training division of SPASA (Swimming Pool and Spa Association), delivering nationally recognised, industry-led training across the pool and spa, construction, aquatic and business sectors.

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We are a growing and industry-aligned RTO focused on delivering high-quality, compliant training and supporting our students and industry partners to succeed.

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About the Role

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This is a hands-on administration role responsible for supporting the full student lifecycle, funding administration, reporting and training coordination activities.

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You will work closely with trainers, students, employers and internal stakeholders to ensure accurate administration, solid student support and well-managed student records across all areas of the RTO.

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Key Responsibilities

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- Manage end-to-end student administration within aXcelerate
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- Process compliant enrolments, inductions, LLND requirements and student documentation
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- Prepare, review and maintain funding documentation, including Training Plans and ERAs
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- Manage NSW and QLD funding contract administration and reporting requirements
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- Manage AVETMISS reporting and maintain high levels of data accuracy
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- Monitor student progress, completions,



withdrawals and extensions
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- Issue qualifications and statements of attainment in line with compliance requirements
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- Coordinate workshops, Zoom sessions and training logistics
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- Manage invoicing and support payment tracking activities
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- Respond to student, employer and stakeholder enquiries via phone and email
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- Maintain accurate, organised and audit-ready student records at all times
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About You

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To be successful in this role, you will demonstrate:

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- Proven experience in an RTO administration role, with a minimum of 2 years' experience required (essential)
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- Experience managing NSW Smart and Skilled and QLD funding contracts, including reporting and compliance requirements, is required (essential)
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- Smart and Skilled funding contract experience is required
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- Strong working knowledge of AVETMISS and compliance obligations
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- Experience using a student management system (aXcelerate highly preferred)
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- High attention to detail and a strong focus on data accuracy
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- Ability to manage competing priorities and meet deadlines
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- Strong communication and customer service skills
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- A proactive, reliable and accountable approach to your work
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- Australian work rights are required for this position
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What We Offer

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- Flexible part-time role (22.5 hours per week across 3, 4 or 5 days)
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- Remote or office-based work options (North Parramatta or Adelaide)
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- Supportive and collaborative team environment
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- Opportunity to work within a specialised, industry-focused RTO
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- Varied role with autonomy and flexibility
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📌 RTO Student Administrator (New South Wales)
🏢 RTOPilot
📍 New South Wales