Job Description

Executive and Personal Assistant

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We are seeking a highly organised, proactive, and discreet Personal Assistant & Executive Assistant to support a Senior Executive in both qualified and personal capacities. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast‐paced environment. The ideal candidate is a trusted partner who anticipates needs, takes initiative, and ensures seamless day‐to‐day operations.

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About the Role

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Executive Support

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- Manage and prioritise the executive's calendar, appointments, and meetings.
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- Prepare agendas, take minutes, and coordinate follow‐up actions.
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- Draft, proofread, and manage correspondence, reports, presentations, and documentation.
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- Coordinate domestic and international travel, including itineraries, bookings, and logistics.
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- Handle confidential information with discretion and professionalism.
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- Liaise with internal stakeholders, clients, board members, and external partners.
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- Assist with project management, tracking deadlines and deliverables.
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- Prepare briefing notes and ensure the executive is well‐prepared for meetings and events.
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Personal Assistance

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- Manage personal appointments, errands, and household administration as required.
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- Coordinate personal travel, events, and family logistics.
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- Assist with purchasing, bookings, gift management, and personal tasks.
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- Maintain confidentiality and exercise sound judgement in all personal matters.
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Operational & Administrative Support

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- Organise files, records, and information for easy access and retrieval.
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- Manage expenses, reimbursements, and budget tracking.
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- Assist with task prioritisation and workflow optimisation.
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- Support organisational systems, processes, and improvements.
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About You

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- Previous experience as a Personal Assistant, Executive Assistant, or similar role.
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- High‐level organisational and time‐management skills.
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- Strong written and verbal communication skills.
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- Competency with Microsoft Office and general digital tools.
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- Ability to work independently, manage competing demands, and meet deadlines.
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- High degree of discretion, confidentiality, and professionalism.
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- Excellent problem‐solving skills and attention to detail.
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- Experience in supporting C‐suite or Senior Executives.
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- Project coordination or administrative management experience.
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- Ability to adapt to changing priorities and responsibilities.
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- Experience across corporate, community, or multi‐business environments.
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- Opportunity to work closely with executive leadership.
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- Diverse, dynamic role with both professional and personal support duties.
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- Flexible working arrangements (if applicable).
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Tardis Indigenous is committed to building inclusive, culturally safe teams and we encourage applicants from all backgrounds to apply.

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📌 Executive and Personal Assistant (New South Wales)
🏢 Tardis Indigenous
📍 New South Wales