Are you highly organised, proactive and love making things happen?

Do you enjoy coordinating travel, supporting senior leaders, organising events and keeping business operations running smoothly?

VDI Australia is seeking a Travel & Events Administrator to join our team and play a pivotal role supporting the Executive Team through travel coordination, event management, officeadministrationand facilities support.This is a varied role offering autonomy,responsibilityand the opportunity to work across multiple areas of a growing national business.

About VDI Australia

VDI Australia is the exclusive distributor of Yutong buses in Australia, delivering innovative and sustainable transport solutions. As a leader in electric and hybrid vehicle technology, we are helping shape the future of transport while creating a workplace where our people can thrive.

About the Role

Reporting to the Executive Team, you willbe responsible forcoordinating corporate travel, company events, officeoperationsand administrative activities across our national business.This role requires exceptional organisational skills, strong attention to detail, sound commercialjudgementand the ability to manage competing priorities in a fast-paced environment.We are looking for someone whodemonstratesinitiative and strong follow-through, proactively engaging with stakeholders to obtain information, resolve issues and ensure deadlines are met.

Key Responsibilities

Executive Support





- Support the Executive Team with administration,communicationsand special projects
- Manage confidential information with professionalism and discretion

Travel Coordination

- Coordinate domestic and international travel arrangements
- Manage itineraries,accommodationand travel budgets
- Monitor travel expenditure andidentifycost-effective solutions

Events Coordination

- Coordinate company events, conferences, trainingsessionsand customer functions
- Manage eventlogistics, suppliers,budgetsand reporting

Administration & Facilities

- Coordinate office supplies,facilitiesand maintenance activities
- Liaise with contractors, landlords and service providers
- Support day-to-day office operations
- Reconcile expenses and corporate credit card transactions
- Prepare expenditure reports andmaintainaccuraterecords
- Support budget tracking and supplier management

Why Join VDI?

- Be part of a company driving the future of sustainable transport
- Work alongside passionate and supportive professionals
- Enjoy a diverse role where no two days are the same
- Opportunity to make a genuine impact across the business
- Stable, growing organisation with a solid national presence

At VDI, we are proud to be an equal opportunity employer committed to diversity, inclusion and creating a workplace where everyone can succeed.If you would like to know more about VDIAustraliacheck us out on our website www.vdiaustralia.com.au

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📌 Travel & Events Administrator (Queensland)
🏢 VDI Australia
📍 Queensland