Job Description

OUR CLIENT
n Our client is a well-renowned healthcare organisation located in Melbourne's Eastern Suburbs. As part of a broader business transformation and operational uplift, they are looking for a Fleet & Logistics Coordinator to take ownership of their fleet administration processes and support improvements across their operations.

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With a fleet of approximately 350 vehicles operating across 50 locations, this role will play a key part in managing day-to-day fleet issues, resolving outstanding queries and improving processes to create greater visibility and efficiency.

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This is an excellent chance for someone with a customer service, logistics, supply chain or administration background who enjoys problem solving, taking ownership and improving the way things are done.

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THE ROLE
n Reporting to the Head od Supply Chain Logistics, you will take ownership of the Fleet inbox and work through a backlog of outstanding issues, ensuring fleet-related queries are resolved accurately and efficiently.
n This role will require someone who can work autonomously, investigate issues, identify root causes and implement practical solutions. While this is not a traditional fleet management role, it will suit someone with strong problem-solving skills who enjoys working through operational challenges and improving processes.
n Key responsibilities will include:

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- Manage and resolve fleet-related issues including toll invoices, fines, breakdowns and general vehicle queries
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- Take ownership of the Fleet inbox, prioritising and clearing backlog items
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- Investigate recurring issues and identify root causes to prevent future problems
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- Review fleet processes and identify opportunities for improvement
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- Investigate issues such as incorrect toll processing, missing E-tags and vehicle administration gaps
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- Work with internal stakeholders and external providers to resolve queries
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- Maintain accurate fleet records and documentation
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- Support the creation of centralised fleet information and processes
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- Assist with vehicle movements between locations when required
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ABOUT YOU
n We are looking for someone who is naturally curious, organised and enjoys solving problems. You do not need to come from a dedicated fleet background, however experience within logistics, supply chain, transport, administration or customer service will be highly regarded.
n You will bring:

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- Experience working within logistics, supply chain, customer service, fleet administration or operations environments
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- Strong problem-solving skills with the ability to investigate issues and find practical solutions
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- Ability to work autonomously and take ownership of tasks
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- Strong attention to detail and administration skills
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- Confident communication skills with the ability to work with multiple stakeholders
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- Ability to manage competing priorities and work through a backlog of tasks
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- Strong Microsoft Office skills, particularly Excel and data management
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- A current driver's licence (required, as occasional vehicle movements may be required)
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📌 Fleet Coordinator (Victoria)
🏢 Loop Recruitment
📍 Victoria