Job Description

Gamuda Engineering is a reputable Engineering and Construction contractor that specialises in the design, construction, operation and maintenance of Transport, Civil and Energy Infrastructure projects. We are currently delivering the Sydney Metro West – Western Tunnelling Package and in joint venture partnerships for both the $1.35B Coffs Harbour Bypass and the $1B M1 Motorway Extension Southern Package.

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As our team continues to grow, we are focused on attracting talented professionals who share our commitment to excellence and innovation. We are proud to be building a culture that aspires to be an employer of choice in the Australian infrastructure sector.

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About the role

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As the Pre-Contracts Administrator, you'll be responsible for coordinating bid documentation, managing tender administration systems, and providing efficient administrative support to ensure the seamless delivery of pre-contract activities.

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Specific activities will include:

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- Maintain and manage a database of supporting documents for all bids, ensuring accuracy, accessibility, and version control.
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- Assist with the preparation, submission, and tracking of tenders and bids, including developing and implementing administrative templates for consistent use across the wider team.
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- Lead the initial configuration and ongoing maintenance of the Tender SharePoint site, ensuring it is structured, functional, and user-friendly.
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- Oversee, audit, and manage SharePoint permissions, maintaining appropriate access levels for internal teams, external clients, and contractors.
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- Ensure SharePoint manuals and user guides are accurate and up to date, providing clear guidance to all users.
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- Act as the primary point of contact for SharePoint-related communications, liaising with internal teams, external clients, and contractors to resolve queries and provide support.
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- Support bid-related meetings, site visits, and pre-bid sessions, assisting in coordination, documentation, and information gathering to clarify client requirements.
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- Perform general administrative tasks, including printing, collating, and organizing bid documentation.
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- Establish and set up tender bid offices as required, ensuring all logistical, administrative, and documentation needs are met to support the bid process.
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- Oversee daily office operations, including scheduling, supply management and coordination of administrative tasks to ensure an efficient and well organised workplace.
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Your skills and experience

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You will be a detail-focused professional who thrives in fast-paced, deadline-driven environments and is confident managing multiple priorities. You will bring:

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- Bachelor's degree in business or related discipline, or Certificate IV in Business/Office Administration.
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- 2–3 years' experience in a similar bid administration or project support role.
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- Strong attention to detail with excellent organisational and multitasking skills.
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- Intermediate to advanced proficiency in Microsoft Excel, PowerPoint, Word, and SharePoint.
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- Ability to meet competing deadlines and work both independently and collaboratively.
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- Professional communication skills and the ability to build positive relationships across teams.
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Gamuda Australia encourages and supports a diverse and inclusive workforce, including those from overseas and current Visa holders. Gamuda appreciates your application, and we will endeavour to respond as soon as practicable.

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Unsolicited agency CVs submitted to Gamuda will not be accepted.

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Seniority level

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- Associate
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Employment type

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- Full time
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Job function

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- Administrative, General Business, and Marketing
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- Construction, Civil Engineering, and Building Construction
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📌 Administrator - Pre Contracts (New South Wales)
🏢 Gamuda (Australia
📍 New South Wales