Your new company An exciting opportunity exists for a highly organised Administration Assistant to support the Construction Manager and project teams within a fast-paced construction setting. This role combines administration, accounts support, and personal assistant responsibilities, ensuring the smooth day-to-day operation of projects and office functions. The successful candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining strong communication with internal and external stakeholders.
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Your new role
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Your duties and responsibilities as an Administration Manager will entail:
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- Provide comprehensive administrative support to the Construction Manager and project team.
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- Manage incoming emails and phone enquiries, responding or escalating as required.
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- Coordinate meetings, prepare agendas, and take meeting minutes.
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- Maintain accurate filing systems and project documentation.
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- Assist with maintaining project records and reporting requirements.
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- Review invoices using Databuild.
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- Reconcile supplier invoices and follow-up discrepancies.
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- Support financial record keeping and cost tracking across projects.
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- Assist with preparation of reports, presentations,
and correspondence.
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- Monitor and prioritise tasks to ensure deadlines are met.
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- Liaise with subcontractors, suppliers, and site staff.
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- Follow up outstanding information, documentation, and approvals.
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- Chase project staff for updates, timesheets, reporting, and required paperwork.
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What you'll need to succeed
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- Previous experience in an Administration Assistant, Project Administrator, or Personal Assistant role within construction is highly regarded (3-5years).
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- Experience using Databuild and Procore.
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- Strong written and verbal communication skills.
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- Exceptional organisational and time management abilities.
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- Ability to manage competing priorities in a fast-paced environment.
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- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
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- Professional and proactive approach with strong attention to detail.
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What you'll get in return
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- Join a respected and growing construction business.
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- Diverse role with exposure to both project and executive support functions.
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- Opportunity to grow your career within the construction industry.
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#J-18808-Ljbffr
📌 Construction Administrator (City of Gold Coast)
🏢 Rashi Joshi
📍 City of Gold Coast
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