Job Description

Job Title: Operations and Accounting Assistant

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Location: Remote

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Employment Type: Part time (approx. 20 hours/week), with potential to scale

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Reports to: CEO

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About the Role

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We are currently hiring for one of our client based in Australia. We're looking for a highly organised, systems‐driven Virtual Assistant (Operations & Accounting) to work directly with the CEO of the company and coordinate the operational engine of their accounting practice.

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This role sits firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However, this is not a standalone client accountant role.

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Your focus will be:

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- Operational execution
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- Workflow coordination
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- System management
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- Capacity oversight
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This is an independent contributor role for someone who thrives in structured environments, respects systems, and knows how to improve efficiency without disrupting operational stability.

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Key Responsibilities

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Operational Coordination (Accounting Practice)

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- Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting
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- Ensure all work is structured, assigned and tracked in ClickUp
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- Monitor team capacity against client service agreements
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- Proactively identify and resolve bottlenecks
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- Maintain organised documentation within Google Workspace
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Systems & Process Management

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- Uphold and protect existing SOPs for Australian bookkeeping and management accounting
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- Maintain and optimise ClickUp dashboards, workflows and templates
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- Ensure full task visibility, traceability and accountability
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- Support workflow automation where appropriate
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- Champion consistent system usage across the team
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Executive Support to CEO

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- Assist the CEO with operational planning and prioritisation
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- Prepare clear operational summaries and workload insights
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- Support implementation of internal initiatives
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- Track action items and ensure follow‐through
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Quality & Commercial Oversight

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- Conduct preliminary quality checks on reconciliations, coding and workpapers
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- Monitor scope adherence and flag out‐of‐scope work
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- Assist with oversight of aged receivables and internal tracking
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- Step in hands‐on when required to keep deadlines on track
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Internal Administration

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- Maintain clean and structured digital filing systems
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- Oversee licences, subscriptions and system access
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- Support onboarding of new staff into tools and workflows
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- Ensure confidentiality and protection of client IP
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- Experience in an accounting, bookkeeping or management accounting environment
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- Background in operations, practice management, admin VA or executive support within an accounting firm
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- Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month‐end)
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- Hands‐on experience with ClickUp (dashboards, workflows, templates)
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- High proficiency in Google Workspace
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- Experience with Xero, QuickBooks Online and/or MYOB
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- Strong organisational and time management skills
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- Systems‐oriented mindset with respect for existing frameworks
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- Ability to operate independently without close supervision
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- Openness to leveraging automation and AI tools where beneficial
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Who This Role Suits

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This role is ideal for someone within the accounting industry who enjoys operations, structure and execution more than purely technical accounting work, and wants to work closely with a CEO in a growing accounting practice.

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If you enjoy building clarity, protecting systems, and ensuring operational discipline inside an accounting environment, this will feel like home.

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📌 Operations and Accounting Assistant (New South Wales)
🏢 Remote Office
📍 New South Wales