Job Description

Executive Assistant / Group Administrator

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Be among the first 25 applicants. This range is provided by Long Resources Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

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Base pay range

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A$40.00/yr - A$45.00/yr

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Recognized as a Global Fortune 500 leader and an employer of choice worldwide, this organization is driving innovation that empowers people and businesses to achieve more. With a commitment to sustainability, inclusivity, and cutting-edge technology, it continues to shape the future of work and digital transformation.

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About the Role

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Do you want to be an Executive Assistant/Group Administrator at one of the largest cloud companies in the world at the most exciting transformative time in the industry? Envision a world where passionate innovators come to collaborate, envisioning what can be and taking their careers places, they simply couldn't anywhere else. This is a world of more possibility, more innovation, more openness, and sky's-the-limit thinking - a cloud-enabled world.

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Responsibilities

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- Calendar Management – Calendar management to assist in organising team meetings, 1 to 1's, Customer meetings and any other internal and external meetings required. Including providing Tier 2 EA support to the Education Lead.
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- Travel - To be booked for each of Leads and Calendars populated to reflect the travel.
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- Expenses – Submit and process expenses for all leads on a monthly-basis.
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- Event Management – managing ad-hoc team offsites, including internal/customer/corporate hospitality events.
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- PO Management – PO management on behalf of Leads and their team requirements.
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- PC Refresh – Work with procurement re: PC requirements for all of the Public Sector Team, including new headcount and refresh cycle and maintaining the Asset Register.
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- On-boarding – Ensuring all new hires are issued with a laptop, headset and ready to go upon start date in their location. Work with HR to ensure new hires have a simple,



consistent, streamlined and positive on-boarding experience; point of contact provided in addition to direct manager.
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- Projects – Work with manager and other Group Admins to ensure Group Admin Teams site is updated with current 'how-to' procedures and policies.
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- Ad-hoc – assist with any additional support requests from the Leadership Team and requirements from the business segment.
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Qualifications

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2-3 years' experience within a similar Group Admin supporting multiple Leads or 1 to 1 support role at a Leadership level, including complex calendar and travel management, general business administration, and customer service.

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Required Skills

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- Professional manner with strong verbal and written communication and interpersonal skills including diplomacy, integrity and resourcefulness
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- Proven track record of accountability, reliability, and confidentiality
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- Exceptional organisational skills with the ability to prioritise among multiple projects and a high volume of incoming requests
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- Ability to make timely decisions, prioritise, and exercise sound judgment with appropriate urgency in situations that require a quick response
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- Corporate or Operational Background
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- Experience collaborating and partnering with Business Management and/or Chief of Staff role(s) as well as a broader business administration/operations community
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- Proficient in Microsoft Office suite and experience using tools and applications for Travel and Expenses and Purchase Orders is a bonus
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- Have a passion for learning
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- Confident user of Microsoft products (including Outlook, Office, Teams & SharePoint) would be preferable.
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- Requires a high level of administrative skill with the ability to learn quickly, good organisational and communication skills.
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- Someone with a high level of attention to detail, who is proactive and is a solid team player.
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Preferred Skills

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Apply now for an immediate interview!!!!

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Seniority level

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Mid-Senior level

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Employment type

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Contract

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Job function

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Administrative

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📌 Group Administrator (New South Wales)
🏢 Long Resources
📍 New South Wales