Job Description

Join the Energy Revolution with a Global Leader

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APD Global is a next-generation engineering and technology powerhouse transforming how critical infrastructure is designed, delivered and operated. With a 25-year heritage and a rapidly expanding international footprint, we bring together deep engineering expertise, digital innovation and future-ready thinking.

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About APD Global

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At APD Global, you'll work at the intersection of engineering and innovation. You'll collaborate with specialists across multiple disciplines, contribute to high-impact national and international projects, and support the delivery of critical infrastructure across the energy, utilities, telecommunications, rail and transport sectors.

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As we continue to expand across Australia, New Zealand, Malaysia and Europe, we are seeking a proactive and professional Corporate Services Administrator to support our growing Parramatta office.

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About the Role

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We are looking for an experienced and highly organised Corporate Services Administrator to be the driving force behind the smooth day-to-day operation of our Parramatta office. This is a full-time, office-based position that plays a critical role in supporting our local team, clients and broader business operations.

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This opportunity is suited to someone who is self-directed, proactive and confident managing a diverse range of administrative responsibilities. You will be comfortable working independently, anticipating business needs and maintaining a high level of professionalism in all interactions.

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Key Responsibilities

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In this role, you will:

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- Provide comprehensive administrative support across office operations
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- Manage reception duties, including incoming calls, visitor management and front-of-house responsibilities
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- Serve as the first point of contact for clients, visitors and external stakeholders
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- Maintain accurate records relating to company assets, IT equipment,



office supplies, mobile phones and corporate credit cards
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- Coordinate procurement activities, including obtaining quotations, preparing comparisons and processing approvals
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- Liaise with building management, cleaners and external service providers as required
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- Monitor and manage shared inboxes and multiple calendars
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- Provide project administration support, including reporting, tracking actions and maintaining project systems
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- Assist with onboarding activities for recent employees and visitors
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- Coordinate domestic and international travel arrangements for staff and management
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- Organise catering and assist with internal meetings, workshops and corporate events
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- Support workplace health and safety initiatives and administrative requirements
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- Monitor and replenish office, stationery and kitchen supplies
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- Assist with document control and filing activities when required
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- Undertake additional administrative and operational duties as directed
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Skills & Experience

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To be successful in this role, you will have:

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- Minimum 4 years' experience in administration, office coordination, customer service or a similar role
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- Vaid Australian Drivers Licence
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- Excellent written and verbal communication skills
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- Strong attention to detail and commitment to accuracy
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- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel and Teams
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- Strong organisational and time management skills with the ability to prioritise competing demands
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- A proactive approach to problem-solving and continuous improvement
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- Excellent interpersonal skills and the ability to build strong working relationships with stakeholders at all levels
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- Professional presentation and telephone manner
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- A reliable work ethic with strong attendance and punctuality
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- Ability to work autonomously while contributing positively to a team environment
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- Experience supporting professional services, engineering or project-based environments will be highly regarded
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- Ability to successfully complete pre-employment screening, including drug and alcohol testing
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What We Offer

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At APD Global, we invest in our people and provide an environment where individuals can thrive and develop professionally.

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We offer:

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- Comprehensive onboarding and training support
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- Flexible working arrangements
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- Modern office facilities in the heart of Parramatta
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- Convenient access to public transport, retail and dining precincts
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- A supportive and collaborative team culture
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- Regular social events and team activities
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- Career development and progression opportunities within a growing international business
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- Exposure to major infrastructure and engineering projects across multiple sectors
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- The opportunity to work alongside talented professionals in a fast-growing organisation
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Diversity & Inclusion

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APD Global is an equal opportunity employer committed to fostering a culture of equity, diversity and inclusion. We encourage applications from individuals of all backgrounds and experiences and value the unique perspectives our people bring to the business.

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Applicants must have valid Australian working rights and be willing to undertake pre-employment screening as part of the recruitment process.

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Please note that only shortlisted applicants will be contacted.

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📌 Administrative Assistant - Flexible Hours (Parramatta)
🏢 APD Global
📍 Parramatta