Join our global, innovative team as a Billing Administrator and play a critical role in ensuring accurate financial operations while growing your career in a supportive environment.

Who are Pentana Solutions?

For over 50 years, Pentana Solutions has been pushing the automotive industry forward through innovation, cutting-edge technology, and market-changing solutions. Our passion and expertise drive us to constantly seek the next opportunity to transform the way our customers operate, innovate, and expand their businesses.

With a global footprint spanning more than 100 countries and supporting over 50,000 users, we collaborate closely with our customers to enhance efficiency, profitability, and future success. Our solutions are designed to transform the way automotive businesses operate, not just today, but tomorrow.

At the heart of Pentana Solutions is our people. We recognise that they are our greatest asset, and our culture is built around our core values:En.R.I.T.C.H. – Enjoyment, Respect, Integrity, Trust, Communication, and Honesty. These values guide everything we do, shaping a workplace where ideas are valued, collaboration thrives, and every team member can make a difference.

The Opportunity

Reporting to the Global Billing Manager, you’ll manage our diverse product range and own the end-of-month invoicing process. You’ll help improve internal workflows, meet deadlines, and boost efficiency across the organisation. At Pentana Solutions, learning and growth are part of our culture, and we’re committed to supporting your career development. Collaboration is key; you’ll work closely with Business Managers and Finance teams to protect revenue, maintain transparency, resolve queries, and deliver exceptional, accurate service.

This role requires working from our head office in Mount Waverley, five days per week.

About the Role

We’re seeking a detail-oriented, proactive,



and deadline-driven Billing Administrator. You’ll manage and process all billing tasks accurately and efficiently—from daily invoicing and query management to ad‑hoc reconciliation and project completion. The ideal candidate is highly organised, comfortable with numbers, and thrives in a fast‑paced environment requiring accuracy and attention to detail.

Your key responsibilities include but not limited to:

End of Month process: Manage high-volume invoicing, transactional billing, credit issuance and comprehensive end of month reconciliation, ensuring all activities are completed accurately and within strict deadlines.

Billing & Invoicing: Manage high volume sales order invoice, ad‑hoc and miscellaneous invoice on a global scale. This includes issuing intercompany invoices, credits and managing credit recharges efficiently and timely.

Email Management: Manage billing‑related email communications promptly and professionally, addressing queries from internal teams and customers to ensure clear, accurate and timely responses that support smooth billing operations.

Reconciliation & Project Management: Manage detailed billing reconciliations and manage assigned projects, ensuring all financial records are accurate, up to date, and aligned with business objectives and timelines.

Compliance & Documentation: Manage all billing activities comply with company policies and regulatory requirements. Maintain thorough and organised documentation for audits, reporting, and process improvements.

About You:

Qualified:





Completion of VCE or an equivalent qualification.

Background in Finance, Bookkeeping or Administration with a minimum of 2 years’ experience.

Experience working with Pronto is highly regarded, but not essential.

Personal:

Proficiency in invoicing, reconciliation and email management.

Proficient in MS Office (Intermediate Excel & Outlook).

Excellent verbal and written communication.

Exceptional time management and ability to prioritise.

Proven ability to analyse and think critically to resolve issues.

Proactive, self‑motivated, and able to work independently and in a team.

What’s in it for you?

The successful candidate will be rewarded with the opportunity to join a passionate group of highly experienced people in an inclusive local and global team.

Other benefits include:

Attractive remuneration package– we believe in sharing the advantages of growth with alignment to our portfolio and company success.

Relaxed but ambitious culture– We focus on delivering outcomes, but have fun doing it.

Opportunity to collaborate with a broad range of departments– you will get to work with various departments across our organisation nationally and across the globe.

THRIVE- our holistic wellbeing program

GROW- our Learning and Development framework, where we aim to create a workplace that inspires continuous personal and professional growth.

Work-life balance,inclusive culture, community and social events,awardsandrecognitionfor your work.

Diversity & Inclusion

We’re all about celebrating diversity and creating an inclusive, respectful team. We welcome applications from people of all backgrounds, including Indigenous Australians, people of colour, LGBTIQA+, and those with disabilities. Need any support during the application process? Just let us know!

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📌 Billing Administrator (Monash)
🏢 Pentana Solutions
📍 Monash