Job Description

Team Administrator - Economics & Property

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Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.

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If you're looking to make transformational impact in our cities and communities, we're keen to meet you.

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We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.

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The Opportunity & How You Will Make an Impact

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Urbis is looking for a Team Administrator to join our Economics and Property team in Sydney. This is a fantastic opportunity to become part of a collaborative, high-performing team where no two days are the same, and your contribution will have a real impact.

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We're seeking someone who is organised, proactive and eager to learn. Whether you're bringing previous administration experience or looking to further develop your career in a professional services environment, you'll be supported to grow while working alongside experienced industry professionals.

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Working closely with our Directors and the broader team, you'll play an integral role in keeping the team running smoothly.

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You will:

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- Manage and monitor emails, diary, conferences and meeting room bookings, catering and video conference arrangements;
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- Create relevant expense reports on behalf of Director's including reconciliation and entry of expense items and receipts;
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- Organise travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
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- Coordinate team meetings, marketing activities, events and resources;
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- Provide administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting;
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- Coordination of tender responses and document production generally, in a fast and accurate manner;
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- Assist with monthly invoicing for the team and where applicable coordinate invoicing with Directors;
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- Provide a high level of technical support on all Microsoft Office Suite software, Urbis Practice Management System (BST) and expense management systems.
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- Complete other duties as directed.
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About You:

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- Demonstrated experience in a similar role supporting multiple stakeholders.
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- Excellent knowledge and skills in Microsoft Office suite of products (Teams, Outlook, Word, PowerPoint and Excel in particular);
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- Experience using the systems - BST *desirable
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- Experience in a consulting or professional services environment, with exposure to coordinating, managing and contributing to integrated tender responses, is desirable.
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- High proficiency in both spelling and grammar
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- Exceptional time management and organisational skills
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Why Urbis?

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Urbis is committed to fostering an inclusive, flexible, and diverse work environment. We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break. By joining us you will receive many benefits including:

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- Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
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- Active mentorship by the best in the business, development of career goals and support in achieving them.
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- Investment in ongoing training with all employees provided with an annual training budget.
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- Monthly morning teas and regular social events to celebrate qualified and personal wins.
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Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.

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📌 Team Administrator - Economics & Property (New South Wales)
🏢 Urbis
📍 New South Wales