Job Description

Are you an organised, detail-driven professional with strong administrative or executive support experience? This role is perfect for someone who enjoys variety, stability, and meaningful contribution-ideal for a Business Support Officer with EA capability, or an experienced EA wanting to step into a broader, more balanced role while still supporting senior leaders.

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ABOUT THE ROLE

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Embedded within the University's Buildings & Property Team, you will provide executive and business support to three experienced, largely self-sufficient Directors, as well as broader support to a diverse operational team. You'll ensure the Directors are well-prepared, organised, and set up for success, while also contributing to the efficient running of a portfolio responsible for major property, building, and operational projects across campus. This is a varied, hands-on position blending executive support, business administration, events, communications, and operational coordination.

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KEY RESPONSIBILITIES

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Executive Support

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- Provide confidential executive support including calendar management, meeting coordination, agendas, briefings, and document preparation
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- Support committees and working groups with agendas, minutes, action tracking, and follow-ups
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- Act as a professional liaison across stakeholder groups and senior managers
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Business & Team Support

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- Provide general business administration across the Buildings & Property Team
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- Assist with internal communications, scheduling, and coordination of updates
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- Support events and staff engagement activities including planning, logistics, registrations, and on-the-day support
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- Assist with procurement, invoicing, compliance tasks, and credit card reconciliations
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- Investigate operational issues, prepare reports, support process improvements,



and maintain procedures
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- Assist with maintaining web content and digital registration processes
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ABOUT YOU

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- A high-level EA seeking a role offering more variety and less direct executive dependency, or
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- An administrator from a construction, property, or project workplace looking to transition into higher education
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You will bring:

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- 3+ years of experience in executive support, administration, or project coordination
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- Strong organisational skills; calm, proactive, and solutions-focused
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- Excellent communication and stakeholder relationship skills
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- Ability to manage competing priorities in a busy on-site environment
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- Proficiency in Google Workspace, with the ability to learn new systems quickly
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- A preference for a stable, full-time on-campus role
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WHY THIS ROLE?

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- Stable, long-term opportunity at a globally recognised university
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- Genuine Business Support Officer position with executive exposure
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- Strong team culture and meaningful, varied work
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- Ideal for experienced EAs seeking sustainability, balance, and broader contribution
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HOW TO APPLY

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Click APPLY or contact Tanika on 0422 038 118 for a confidential conversation. We welcome applications from people with disabilities and are committed to providing a supportive and inclusive workplace.

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Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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By submitting your application and other personal information, you consent to this information being collected in line with our privacy policy. Follow the link to learn more - Protecting your privacy

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📌 Business Support Officer (Executive-Level Support) (Victoria)
🏢 Dixon Appointments | Recruitment Agency
📍 Victoria