Job Description

An exciting temporary opportunity has become available for an experienced and proactive Personal Assistant to join a leading organisation within the insurance sector, supporting an Associate Director and their broader leadership team.

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This is far more than a traditional diary management role. We are seeking a highly organised, confident individual who thrives in a fast-paced environment and enjoys becoming a trusted support to senior leadership. This role will see you heavily involved in business operations, stakeholder management and ensuring the smooth running of a high-performing division.

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This is a fantastic opportunity for an experienced Executive Assistant or Personal Assistant looking to step into a senior support role, gain exposure within a leading organisation, and make an immediate impact.

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What you'll be doing:

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- Provide high-level administrative support to an Associate Director and senior leadership team
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- Manage a complex and ever-changing diary, ensuring priorities are effectively managed
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- Coordinate national travel arrangements and detailed itineraries
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- Prepare meeting packs, presentations and leadership materials
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- Monitor inboxes, coordinate meetings and manage competing priorities
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- Take minutes and manage actions arising from leadership meetings
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- Support team engagement initiatives and internal events across multiple sites
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- Build strong relationships with internal and external stakeholders
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- Act as a trusted business partner, proactively identifying issues and implementing solutions
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- Provide support across wider business initiatives as required
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What we're looking for:

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- Demonstrated experience in a Personal Assistant or Executive Assistant capacity
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- Experience supporting senior leaders within fast-paced, high-volume environments
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- Exceptional organisational skills and ability to manage multiple competing priorities
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- Strong stakeholder management skills with the confidence to manage upwards
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- High attention to detail and ability to work autonomously
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- Proactive, resilient and solutions-focused mindset
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- Strong emotional intelligence and ability to build relationships across all levels of the business
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- Advanced proficiency across Microsoft Office Suite
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What's in it for you:

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- Temporary opportunity with a leading organisation within the insurance sector
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- Exposure to senior leadership and strategic business initiatives
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- Join a high-performing and collaborative team environment
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- Chance to become a true business partner rather than purely administrative support
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- Modern North Lakes office with onsite parking and amenities
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- Work alongside a highly respected leader who values initiative and professionalism
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- Fantastic opportunity to expand your experience within a large, complex organisation
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Key Details:

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- Temporary full-time opportunity
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- Immediate start available
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- Monday to Friday | 8:30am – 5:00pm
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- Based in North Lakes with onsite parking
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- 100% office-based position
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- Competitive hourly rate dependent on experience
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📌 Personal Assistant (Queensland)
🏢 Troocoo
📍 Queensland