Project Coordinator - Property & Construction

Project Coordinator - Property & Construction

One Property Australia | Full time | Brisbane

Hybrid Role | Work from our Office & your Home

One Property Australia is looking for an organised and proactive Project Coordinator to manage residential property projects from construction through to final handover.

This role is the key link between our team, builders and other stakeholders, making sure projects stay on track, issues are followed up and payments due to the business are monitored.

About the role

As our Project Coordinator, you will oversee and coordinate properties throughout the entire build journey. You will maintain regular communication with builders, monitor construction progress, manage documentation and milestones, identify delays or issues, and coordinate the final handover process. You will also work closely with our internal accounts and management teams to track commissions and other payments due from builders, ensuring payment milestones are monitored and outstanding amounts are promptly followed up. You will be responsible for keeping projects organised, stakeholders informed and ensuring outstanding matters are followed through to completion.

Key responsibilities

- Coordinate residential property projects from the commencement of construction through to completion and handover

- Act as a key point of contact between One Property Australia and builders throughout the construction process

- Maintain regular communication with builders regarding construction progress, expected completion dates and outstanding requirements

- Monitor construction stages, milestones and anticipated handover dates

- Obtain and review progress updates, photographs and relevant construction documentation

- Maintain accurate project records and update internal systems with current project information

- Identify construction delays,



outstanding items or potential issues and proactively follow these up with the builder

- Keep the internal team informed of project progress and any matters requiring attention

- Coordinate practical completion and property handovers

- Liaise with builders regarding defects and outstanding items identified during the handover process

Commission & Payment Monitoring

- Monitor commission payments and other amounts payable by builders to One Property Australia

- Track commission entitlements against relevant construction stages and payment milestones

- Maintain accurate records of amounts due, invoiced, received and outstanding

- Liaise with builders and their accounts teams regarding expected payment dates

- Proactively follow up overdue or outstanding builder payments and commissions

- Reconcile payments received against individual properties and projects

- Identify discrepancies between expected and received payments and arrange follow-up

- Provide management with regular updates on outstanding commissions and builder payments

About You

We're looking for someone who is:

- Highly organised with strong attention to detail.

- Confident communicating with builders and accounts teams.

- Comfortable managing multiple properties at different stages.

- Proactive and comfortable chasing updates and outstanding items.

- Good with spreadsheets, CRM systems and general administration.

- Able to monitor payments and identify discrepancies.

- A clear and skilled communicator.

Experience in property, residential construction, project coordination, building administration or accounts administration would be highly regarded.

What We're Looking For

This role would suit someone who likes to take ownership and keep things moving.

You'll need to be comfortable dealing with builders, monitoring deadlines, following up payments and making sure nothing gets missed.

If you're organised, proactive and enjoy seeing a project through from construction to final handover, we'd love to hear from you.

#J-18808-Ljbffr

📌 Project Coordinator – Property & Construction (Brisbane)
🏢 One Property Australia
📍 Brisbane