Job Description

Responsibilities

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- Provide high-level administrative and coordination support to the Global CFO and Company Secretary.
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- Manage a complex, international calendar across multiple time zones, proactively resolving conflicts and prioritising effectively.
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- Coordinate domestic and international travel, including flights, accommodation, visas, itineraries and key meetings.
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- Support inbox and correspondence management, including drafting communications where appropriate.
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- Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
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- Maintain accurate, organised, and confidential records and documentation.
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- Identify opportunities to improve processes and adopt technology and AI-enabled tools to enhance efficiency.
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Requirements

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- A strong track record of reliability and performance in administrative, coordination, customer-facing, or operational roles.
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- A stable and credible work history that demonstrates commitment, professional growth, and the ability to take on increasing responsibility over time.




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- Excellent organisational skills and the ability to manage competing priorities.
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- High emotional intelligence and confidence interacting with a range of stakeholders.
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- Robust communication skills, both written and verbal.
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- Solid Microsoft Office skills (Outlook, Word, PowerPoint, Excel, Teams).
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- A proactive mindset and willingness to take ownership of tasks and follow through.
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- Interest in technology, innovation, and AI-driven ways of working.
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- A high level of professionalism, discretion, and integrity.
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- Formal qualifications in Business Administration or a related field are beneficial but not essential.
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Core Competencies

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Demonstrates strong organizational and communication skills while managing complex schedules and stakeholder interactions. Proficient in administrative support, process improvement, and leveraging technology to enhance operational efficiency.

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📌 Executive Coordinator (Victoria)
🏢 Jobtailor
📍 Victoria