Assistant Project Manager – HVAC / Building Services / Mechanical Services | Sydney

Our client is a well-established Australian mechanical services business delivering high-quality, energy-efficient HVAC solutions across a diverse range of projects.

We are currently seeking an Assistant Project Manager to join their growing project team. This is an excellent opportunity for an experienced Project Coordinator, Project Administrator or Junior Project Manager looking to take the next step in their career and work towards becoming a Project Manager.

The Opportunity Working closely with an experienced Project Manager, you will play a key role in supporting the successful delivery of HVAC projects from inception through to completion.

This is a hands-on role with exposure across project planning, procurement, financial administration, documentation, variations, client communication, compliance and site coordination.

You will work closely with clients, subcontractors, suppliers and internal engineering, estimating, drafting and site teams to ensure projects are delivered safely, on time, within budget and to a high standard.

Key Responsibilities

- Support the Project Manager with project planning, scheduling, coordination and delivery.
- Coordinate clients, subcontractors, suppliers and internal project teams.
- Maintain project documentation including contracts, programs, variations and site packs.
- Assist with procurement of subcontractors, materials and equipment.
- Monitor project budgets, costs, variations, invoices and purchase orders.
- Assist with forecasting and WIP reporting.
- Manage project documentation through ACC and other client-specific platforms.




- Attend site inspections and progress meetings.
- Assist with risk management, quality and safety compliance.
- Prepare project reports, meeting minutes and correspondence.
- Coordinate project handover, commissioning and O&M; documentation.
- Maintain labour planners and assist with resource allocation.
- Support client relationships and act as a secondary point of contact for routine enquiries.
- Identify project risks, opportunities and process improvements.
- Work closely with the Project Manager to ensure projects remain on track commercially and operationally.
- Develop your leadership and project management capability with a clear pathway towards a Project Manager position.

About You The ideal candidate will be a highly organised and commercially minded building services professional who is ready to take the next step in their project management career.

You will ideally have:

- 2–3 years' experience working with a building services contractor or consultancy in Australia.
- Experience within HVAC, mechanical services or the broader building services sector.
- Previous experience in a Project Administration, Project Coordination or Junior Project Management capacity.
- A sound understanding of project documentation, procurement and financial administration.




- Strong Microsoft Office skills, particularly Excel, Word and Outlook.
- Experience with project/document management platforms such as ACC is highly regarded.
- Strong organisational and prioritisation skills, with the ability to manage competing deadlines.
- Excellent written and verbal communication skills.
- Strong stakeholder management and interpersonal skills.
- A proactive, solutions-focused approach with a high level of resilience.
- Commercial awareness and an understanding of project budgets and cost control.
- A genuine desire to develop into a Project Manager.
- A relevant qualification in Construction Management, Engineering, Business Administration or a related discipline is desirable.
- An understanding of the NCC, Australian Standards and relevant construction legislation and regulations is advantageous.
- Full working rights in Australia are essential.

What's on Offer?

- Opportunity to join a respected Australian building services business.
- Genuine career pathway into Project Management.
- Exposure to a broad range of HVAC and mechanical services projects.
- Support from experienced Project Managers and senior leadership.
- A collaborative, professional and people-focused culture.
- Opportunity to develop your commercial, technical and leadership capabilities.

Apply Now If you are currently working within HVAC, mechanical services or building services and have the ambition to step into an Assistant Project Manager position, we would like to hear from you. Apply now with your resume, or contact us for a confidential discussion about the chance.

📌 Assistant Project Manager (Sydney)
🏢 SSA Group
📍 Sydney