Job Description

Our administration team at REMAX Aspire is growing, and we need a sharp, organised Sales Administrator to split their time between our Gold Coast and Logan offices. If you take genuine satisfaction in a well run file and getting compliance exactly right, this role was built for you.

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You'll sit at the centre of every transaction checking, preparing, and chasing the paperwork that keeps our sales team moving and our records audit ready, from the day a property is listed through to the day it settles.

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KEY RESPONSIBILITIES

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- Check that Agency Agreements meet our compliance standards before they're signed off
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- Put together sales proposals for the team
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- Sign off on portal readiness, confirming every compliance requirement is met before a listing goes live
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- Draft and proofread contracts and the supporting paperwork that goes with them
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- Keep sales files complete, accurate, and stored the way company policy and QLD legislation require
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- Send finalised contracts on to solicitors and follow each sale through to settlement
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- Track changes to QLD's seller disclosure rules, AML requirements, and contract law so the team stays ahead of them
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- Act as a clear, professional point of contact for clients, solicitors, and other parties involved in a sale
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- Give auction paperwork a final check before it's used
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- Put together entry notices and Form 10 documentation
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WHAT YOU WILL BRING

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- A solid background working as a Sales Administrator in real estate
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- Confidence and Experience working with Vault RE (MRI Software)
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- Previous Experience handling, checking and revising Real Estate Sales Contracts and Forms
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- A team player who pitches in willingly but doesn't need hand-holding
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- Sharp time management and the knack for juggling competing deadlines
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- A confident, friendly manner on the phone and in person alike
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- Presentation that reflects well on the brand you're representing
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- Writing that's clear and professional enough for solicitors and clients alike
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- A close eye for detail and the follow through to see things done properly
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WHAT REMAX ASPIRE OFFERS

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- Pay and benefits that reflect the role
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- A team that genuinely works together, not just alongside each other
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- Monthly admin team catch ups built around learning and development
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- Real pathways to grow within the business
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- The backing of a globally recognised real estate brand
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- Social events and team get togethers each quarter
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- Training and mentoring to help you settle in and succeed
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📌 Sales Administrator (City of Gold Coast)
🏢 Remax Aspire
📍 City of Gold Coast