Job Description

We are seeking an organised and detail-oriented Admin Coordinator to support the smooth functioning of secretarial and business support operations. This permanent role offers an excellent opportunity to contribute to a thriving business services environment.

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Our client is a well-established organisation in the business services industry. As a professional and collaborative workplace, they are committed to maintaining high standards of service and operational efficiency.

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Description

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- Coordinate administrative tasks to ensure the seamless operation of the department.
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- Provide comprehensive support to the team.
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- Maintain accurate records and filing systems for easy access to information.
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- Manage schedules, meetings, and travel arrangements as required.
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- Draft and proofread documents, reports, and correspondence.
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- Respond to internal and external queries promptly and professionally.
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- Assist in the preparation of presentations and other business materials.
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- Contribute to process improvements to enhance operational efficiency.
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Profile

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A successful Administration Operations Coordinator will possess:

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- Proven experience in an administration, operations coordination, business support, or professional services support role.
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- Experience within the building and construction, engineering, consulting, insurance, legal, or government sectors, supporting technical and professional teams.
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- Strong understanding of project-based workflows, operational processes, and stakeholder management within fast-paced environments.
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- Demonstrated ability to coordinate multiple priorities, schedules, client requests, and consultant workflows while meeting deadlines.
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- Advanced organisational and time management skills with exceptional attention to detail and accuracy.
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- Proficiency in Microsoft Office Suite and experience using CRM, workflow management, case management, or operational systems (e.g. Actionstep, FileMaker or similar platforms).
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- Strong written and verbal communication skills, with the ability to liaise professionally with clients, consultants, insurers, solicitors, contractors, and other stakeholders.
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- Experience preparing reports, maintaining records, managing documentation, and supporting governance and compliance requirements.
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- A proactive, solutions-focused mindset with the ability to identify process improvements and contribute to operational efficiency.
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- Ability to work autonomously while collaborating effectively within a national team environment.
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- Experience handling confidential and sensitive information with professionalism and discretion.
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- A positive attitude, strong customer service focus, and the ability to build trusted relationships across all levels of the business.
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Highly desirable

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Experience supporting Building Surveyors, Engineers, Architects, Project Managers, Investigators, Lawyers, or other technical consulting professionals.

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Job Offer

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- Permanent position in the business services industry.
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- Opportunities to grow and develop your career within a supportive environment.
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- Work in a skilled and collaborative team setting.
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📌 admin coordinator (Victoria)
🏢 Page Group Australia
📍 Victoria